The IRB meets only during the academic year. Complete proposal applications must be submitted by the relevant deadline for each meeting. Applications that can be reviewed on a rolling basis (e.g., exempt and some expedited reviews, including anonymous surveys) can be submitted at any time.
Apart from situations in which urgent review is required due to extenuating circumstances, the IRB does not review new applications during the summer.
Deadlines and meetings for the current and following academic year are as follows:
Fall Semester 2023:
| Deadline Date | Meeting Date |
|---|---|
| September 12, 2023 at 5:00 pm | September 26, 2023 |
| October 10, 2023 at 5:00 pm | October 24, 2023 |
| November 7, 2023 at 5 pm | November 21, 2023 |
| December 5, 2023 at 5 pm | December 15, 2023 |
Spring Semester 2024:
| Deadline Date | Meeting Date |
|---|---|
| January 12, 2024 at 5 pm | January 26, 2024 |
| February 9, 2024 at 5 pm | February 23, 2024 |
| March 15, 2024 at 5 pm | March 29, 2024 |
| April 12, 2024 at 5 pm | April 26, 2024 |
| May 10, 2024 at 5 pm | May 24, 2024 |
| May 31, 2024 at 5 pm * | June 7, 2024* |
*NOTE: The May 31st deadline for the June 6th meeting, the IRB will not be accepting new applications.
Important Information: If research is to start in the summer months or in September, please have your applications submitted by the April meeting deadline. This will insure the proposal will have enough time for revisions and approval.
Turnaround time for proposal review is normally 1-3 weeks after submission (for exempt or expedited reviews) or 1-2 weeks after the meeting date (for full board reviews). An additional week is sometimes needed for special circumstances.
Some committee determinations may require review of a revised proposal at a subsequent meeting of the full committee. It is strongly urged that research planned for summer be submitted for review NO LATER THAN APRIL to allow time for resubmission if required.
All IRB applications must be submitted using the Mentor IRB website. Use the Mentor IRB link for IRB proposal applications and instructions.
The Clark IRB requires that informed consent documents given to subjects participating in non-exempt research bear the approval stamp of the IRB. The stamped document is the only consent form that may be photocopied for distribution to study participants.