- Sub-recipient invoices
- Grant accounting review
- Closeout requirements
Sub-recipient invoices submitted to the University must contain the following information:
- Invoice must be on the sub-recipient’s letterhead
- Date of invoice
- Invoice number
- Period of performance covered by the invoice
- Itemized description of services and backup documentation
- Current period costs, including cost sharing
- Cumulative projects costs, including cost sharing
- Sub-recipient contact person with respect to invoice
- Invoice must be signed by an authorized official of the sub-recipient
- Invoice must contain a certification that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the application and award documents
The PI is also responsible for reviewing and approving invoices from sub-recipient(s) for adherence to the budget. The signature of the PI, or assigned designee, on the invoice indicates that the review has taken place and that the invoice adheres to the budget.
Grants Accounting will review the sub-recipient’s invoice(s) for the following:
- Period of performance is within the contract period
- Appropriate invoice format and level of detail
- Signatures of the PI, or assigned designee
- Certification or signature by authorized sub-recipient representatives
- Funds are available in contract
- Cost Share documentation, if applicable
Grants Accounting is responsible for ensuring that sub-recipients that expend $750,000 or more of federal funds each fiscal year submit an Audit Certification Letter.
Sub-recipient award closeout requirements:
- Annual Audit certification letter
- Receipt of final invoice
- Receipt of Cost Share documentation, if applicable
- Time and Effort certifications
- Final progress and technical reports
