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Clark’s student employment program provides opportunities for you to gain professional experience by working in a variety of departments on campus and in the local community. In these workplace settings, you can make use of your talents while you acquire new skills that will help you prepare for life after Clark.

June through July: Log into Handshake!

All on-campus employment positions are posted on Handshake, Clark’s job, internship, and volunteer opportunity portal. If you have not already done so, log onto Handshake using your Clark email address and password, and complete your profile. You will not be able to view or apply for on-campus employment without your Handshake account.

June through July: Begin working on your resume and cover letters

Resumes are required to apply for on-campus employment, and many on-campus positions also require a cover letter. Click here for our valuable templates for resume and cover letters!

Start working on your resume and cover letter(s) early to ensure you have enough time to complete your application materials. Upload them to your Handshake profile in the Documents section. The Career Lab team from the Career Connections Center will review all documents posted by undergraduate students within 1-3 days of submission. Handshake will notify you via your Clark email address once you receive suggested edits, and you can view the comments anytime in the Handshake platform. Incorporate the suggestions so you can be the best applicant you can be!

Graduate students should check with their graduate school regarding options to have their documents reviewed.

July through August: Search for and apply to on-campus employment openings

Since new positions are posted daily, you will want to check back often to find the on-campus job that best fits your interests.

To find on-campus jobs, go to the Jobs tab in Handshake. Then click the Filters button and choose On-campus.

Submit your applications early, and apply to as many jobs as you are interested in! On-campus employment is very competitive and occasionally job postings close early, so don’t wait to apply. Many jobs are filled by the first week of classes. If you apply to a position and get a message saying “Your school has restricted your ability to apply to this job … Your school year does not match what is required for this job,” it means that the position is only for undergraduate students. If you have questions about this, email oncampusemployment@clarku.edu.

If you are a final candidate for a position, a hiring manager will contact you to schedule an interview. Please be patient and wait for the hiring manager to contact you.

If you have Federal Work Study (FWS), please visit the section later on this webpage for additional information.

In the meantime:

  • Keep applying to positions that interest you. If you feel you do not have enough experience for positions on campus, make an appointment to meet with a career adviser — we are here to help you uncover your hidden talents and experiences! Visit our Meet the Team page for instructions on how to make an appointment, and choose “On-Campus Job Search” for the appointment type.
  • Consider searching for local off-campus jobs in Handshake if you are not an international student (click here for employment information for international students).
  • If you would like additional guidance for your on-campus job search, or feedback on your application materials, meet with a career adviser! Visit our Meet the Team page for instructions on how to make an appointment, and choose “On-Campus Job Search” for the appointment type.

Best Practices

  • If you are an undergraduate student, ensure that you upload your resume to Handshake so it can be reviewed. Incorporate those edits before applying to jobs. If you are a graduate student, check with the career center team for your graduate school on how to get feedback on your resume.
  • If you are an international student, visit our Resources page for resume templates that follow the resume style that is typical in the United States. In addition, watch our video linked under “Contacts and Resources” later on this page.
  • Write a cover letter even if it’s not required. This is your opportunity to demonstrate your interest in the position!
  • Once you begin applying to jobs, check your email regularly. If a hiring manager contacts you, responding promptly will make a great first impression!  


Bring Your Identification to Campus!

You need to bring original forms of government identification to campus in order to be entered into our payroll system (also known as onboarding). Please review our Student Employment Verification Policy on page 8 of the Student Handbook carefully for complete process information, including the documents that you need to supply to be set up to work. An abbreviated version follows.

The Process

You will fill out documents as specified below, and upload them to a dropbox for staff to review for completion. Once completion is confirmed, you will be contacted at your Clark University email account to appear in person to present the original form of identification you provided through the dropbox. No copies or other forms of identification will be accepted.

Students cannot begin working until they have completed the entire student employee onboarding process, including in-person identity verification.

  • If you are an undergraduate student, you will submit documents as listed below to the Office of Financial Assistance via this dropbox link. In-person identity verification will be completed at the Office of Financial Assistance, located on the third floor of the Shaich Family Alumni and Student Engagement Center.
  • If you are a graduate student, you will submit documents as listed below to the Payroll Office via this dropbox link. In-person identity verification will be completed at the Payroll Office, located on the fourth floor of the Shaich Family Alumni and Student Engagement Center.

All U.S. students must supply the following:

International students must supply the following:

  • I-9 (first page only; please review the list of I-9 Acceptable Identification and submit copies of the necessary identification along with the forms); students should note that if they do not have a Social Security Number (SSN) at the time they fill out their I-9 form, they may leave that field blank.
  • Direct Deposit Authorization Form
  • Voided Check or Bank Statement Confirming Bank’s Routing and Account Number
  • If students do not have a Social Security Number (SSN), they need to provide a receipt from the Social Security Administration office verifying their application for a SSN. For information about how to apply for a SSN, read page 10 of the Student Handbook.
  • NOTE: After you have submitted the necessary documents, you will receive an email with instructions and credentials to log into the Foreign National Information System (FNIS) to determine if you are eligible for treaty benefits.

Contacts

Email oncampusemployment@clarku.edu for job search or general questions. If you would like to make an appointment to discuss job strategies specific to on-campus employment or to get feedback on your application materials, go to Handshake to make an appointment. Choose Career Center/Appointments/Career Connections Center/On-Campus Job Search.

For other questions or concerns about the student employment program, please contact Julie Bolduc, director of career operations and student employment.

Student Handbook

Click here for the student handbook. Pages 10-11 explain the process of obtaining a Social Security Number.

International Students

Please watch this video for job search strategies specific to international students. The video discusses what a typical resume looks like in the United States, the importance of tailoring the cover letter, and best practices for your on-campus job search. The video also includes proper etiquette for the job search. Students should NOT visit offices asking for consideration for on-campus jobs.

Timesheets

Instructions for submitting timesheets are here. If you need to submit a late timesheet, fill it out electronically, and let your supervisor know when it is ready for approval. Once reviewed, your supervisor will electronically approve your timesheet. Your supervisor will also need to email the Payroll Office to let them know that there is a late timesheet that needs to be processed. Depending on the timing of the timesheet submission, you may not be paid until the next payroll cycle.

Timesheet Questions

If you cannot access your timesheet for the first time, it is likely that your job is not yet set up in our system.

  • If you have previously worked on campus, you should check with your supervisor to ensure that they submitted a hire form for you. If your supervisor submitted a hire form, they should check with the appropriate office on the status of the hire form.
  • If you have not yet worked on campus, you should review the section above titled “Students Who Have Not Yet Worked on Campus.” If you haven’t provided the necessary documents, provide them as soon as possible. If you have provided them, check with your supervisor to ensure your hire form was submitted. Your supervisor should check with the appropriate office on the status of the hire form. For undergraduate students, the supervisor should check the hire form for a comment on the status of the form, or email the Office of Financial Assistance. For graduate students, the supervisor should check with the Payroll Office.

 

Most on-campus jobs will not be specifically tagged as work study, so you should apply to any on-campus job that you’re interested in, and if you’re hired, that will be considered a work study job. Our Community Engagement Office posts work-study jobs that are local to the community; those will be specifically tagged as work study, and only students who have work study can apply to those jobs, so the applicant pool will be smaller (thus increasing your chances of getting hired). 

Students are not guaranteed a job when they are awarded work study, and on-campus jobs are very competitive, so it’s very important that you have your resume reviewed before you apply to any jobs. You can do this by uploading it to Handshake. In addition, it is a good idea for you to mention that you have federal work study in your cover letter so that the hiring manager is aware. 

Posting Positions

All on-campus student employment positions are listed on Handshake. If you need an employer account created, please email oncampusemployment@clarku.edu and specify which departmental account you would like to be associated with.

When you post a position, please follow these guidelines to expedite approval of your post:

  • Job Title: Ensure you include the number of positions in the job title, for example, “Assistant (1 position).”
  • Job Type: On-Campus Student Employment.
  • Employment Type: Part time. 
  • Duration: Temporary (not Permanent). You must specify start/end dates for the position.
  • Hourly Rate: Ensure the hourly rate is specified. Note that minimum wage is currently $14.25, and will increase to $15 on 1/1/23.
  • Job Description: Include the approximate number of hours per week the job entails. If you’re willing to train, include that in the job description!
  • School Year: Please indicate the school years you prefer for the position.

Guide to Posting Jobs

Guide to Reviewing Applications

Hiring Documentation

Students cannot begin working until they are fully onboarded onto payroll. If they begin working before they are onboarded, it is a violation of employment law.

Note that minimum wage is $14.25 as of 1/1/22, and remote work is allowed only within the state of Massachusetts. If you would like to hire a student to work remotely outside of Massachusetts during the summer break, you will need approval before doing so. Email oncampusemployment@clarku.edu to begin the approval process with Financial Services and Human Resources.

The hiring department should submit a hire form to the appropriate office as noted below. Hire forms for returning students should be submitted by July 15. Hire forms for newly hired students should be submitted as soon as possible.

Inclusive Hiring Practices for Student Employment

Please watch this 30-minute video, which discusses the importance of inclusive hiring practices for student employment. Note that international students can work and be paid without a Social Security number for up to 30 days. Review our Student Employment Verification Policy for complete information.

Student Employment End Dates

For this academic year (2022-2023), students (undergraduate and graduate) cannot work past Sunday, May 21, 2023, which is the day of commencement.

Undergraduate Hire Forms

The hire form for undergraduate students is on SmartBuy Plus. Please note the following:

  • Instructions for submitting the student employment request form are here. Please review them in detail!
  • The status of the hire form will be updated as a comment within SmartBuy Plus. Please do not email asking for the status of the hire form; look in SmartBuy Plus, and refer to the SmartBuy Plus Instructions linked above.
  • It is also helpful to ask the student if they have submitted the necessary documents if they have not yet worked on campus before contacting the Office of Financial Assistance. Please either supply an offer letter or the flyer linked below under “Resources” so the student knows their responsibilities.

The Office of Financial Assistance handles onboarding for undergraduate students. Contact information: FinAid@clarku.edu.

Graduate Student Hire Forms

The hire form for graduate students is here, and the form should be submitted to the Payroll Office on the 4th floor of the Shaich Family Alumni and Student Engagement Center. Contact information: Payroll@clarku.edu.

Resources

Student staff onboarding checklist: Use this inclusive checklist to ensure a smooth start to the student’s on-campus job experience.

Student Handbook, including the Student Employment Verification Policy (pp. 8-12): The Student Handbook provides comprehensive information about our student employment program, including critical information about timesheets. The Appendix explains the process of hiring students and explains that international students can work and be paid without a SSN on file for up to 30 days after their hire date. The Office of Student Employment contacts students who are in this 30-day window to explain the policy and offer support.

Offer letter template: This template should be used to extend an offer of employment to the student.

Budget template: A budget template that contains the current minimum wage and the increase for 2023 is here.

Supervisor Guide for Student Employment: Please email oncampusemployment@clarku.edu for a copy of the supervisor handbook. Please note: If a student needs to submit a late timesheet, they should fill it out electronically, and let their supervisor know it’s ready to review. Once reviewed, the supervisor should electronically approve the timesheet and email the Payroll Office to let them know that there is a late timesheet that needs to be processed.

Web Time Entry (WTE) Instructions for Approvers

Web Time Entry (WTE) for Student Employees

Employment Requirements for International Students

Contact Information

Career Connections Center

Office Location
  • Shaich Family Alumni and Student Engagement Center (ASEC Building)
    939 Main Street
    Worcester, MA 01610

  • 1-508-793-7258
  • 1-508-421-3752 Fax
Career Lab Hours
  • The Career Lab offers on-demand reviews of resumes, cover letters, and LinkedIn profiles 12 – 4 pm weekdays. Upload your documents, or make an appointment for the Career Lab on Handshake!