Course funds

The Dean of the College Office is often able to provide financial support for course-related activities including (but not limited to) field trip travel, guest lecturers, off-campus events, registrations, and fees for students participating in educational events related to courses.

Request funds

Guidelines

• Faculty/departments should include a description of the funding request along with estimated costs.
• Funding requests are accepted on a rolling basis.
• Priority will be given to FYI courses (First Year Intensives) and courses that carry a Clark Core designation.
• Please note that it will be the responsibility of the faculty and/or their department to research costs/quotes and arrange for payment through SmartBuy Plus.
• When requesting funds for transportation, please request a quotation through one of Clark’s preferred transportation vendors using this linked form.
• After submitting your course support request, you can expect a response within 3-5 business days.
• After receiving an approval notification, faculty/departments should initiate all arrangements to be made for their request. Any expenses related to arrangements made ahead of time should be processed in SmartBuy Plus and routed to the Dean of the College Administrative Coordinator for completion.
• All expenses to be reimbursed must be processed using one of the two options listed below:
  • Faculty reimbursements should be initiated in SmartBuy Plus by the department and routed to the Dean of the College Administrative Coordinator for completion.
  • For expenses paid using departmental funds, reimbursements should be initiated by the department using a Journal Entry Transfer form and submitted to the Dean of the College Administrative Coordinator for completion. Journal Entry form can be accessed here: https://www.clarku.edu/offices/general-accounting/