Poster Printing

• Payment is required at the time of pickup.
• Payment is accepted in cash, interdepartmental requisition, or event credit only.
• Participants may be provided with an event credit for poster printing. Check with your sponsor to determine if this is an option for you.
• Charges that exceed an event credit must be paid in cash.
• A 36×48 matte poster with standard color levels costs approximately $25.
• A 36×48 glossy poster with standard color levels costs approximately $50.
• Other sizes are available as long as one side is 36 or 42 inches.

• Printing usually takes 3 business days.
• If you’re participating in an event such as ClarkFEST, plan to submit your poster at least one full week in advance, as there may be additional delays due to the volume of requests.
• Make sure you put your username at the beginning of your poster file name. Example: jsmith_clarkfest.pptx
• The poster file size should be under 5MB.
• Submit your file in either .pptx (Powerpoint) or .pdf format.
• Submit your file for printing via the online Printing Request Form here.
• To prevent delays in printing, please be sure to fill out the survey completely

• You will receive an email alerting you that your poster is ready for pickup with an invoice stating how much payment is required
• Your poster will be available for pickup from the ITS Helpdesk in the Academic Commons
• Payment is required at the time of pickup
  • If paying with cash, please bring exact amounts as it is not always possible for us to provide change.
  • If paying with an interdepartmental requisition, you must bring the triplicate form at pick-up.

• Event coordinator / contact person’s name, phone number and email address
• Name and contact information of the person who will receive the final invoice (if different from the event coordinator)
• Event title
• Event date
• Submission deadline – When are students required to submit their posters for printing? Please read the FAQs below for guidelines
• The estimated number of anticipated participants
• A list of those students’ names – This information may be provided at a later date, after contacting ATS with your request, but should be sent before the submission deadline
• Any other relevant information that may impact the timely production and delivery of your poster

Please contact Academic Technology Services with your request at least 2 weeks prior to your event. This will allow ATS time to make any arrangements necessary to assist you.

Your deadline should be 8:00 a.m. at least 3 business days before the event. For larger events, such as ClarkFEST, your deadline should be at least one full week in advance, as there may be additional delays due to the volume of requests.

Students will need to know the official title, date, and submission deadline for your event. Students will also need information regarding any poster credit for the event – the amount of the credit, and what the credit may be used towards (see below for more information.)

Participants may submit their completed posters to Academic Technology services through our poster printing submission survey. Please instruct event participants to read the submission guidelines carefully before designing their posters. We also strongly encourage students to download a PowerPoint poster template (also available through the previous link) to avoid any issues with incorrectly formatted posters.

During submission, students should choose the appropriate option for “What is this poster for.” If your event is not listed as an option, participants should choose “Other” and enter the name of the event into the text field. For payment type, choose “Event Credit.”

If an event credit is applied, the value of the credit and what will be covered is at the discretion of your department, but should be clearly communicated to event participants and Academic Technology Services. A standard 48”x36” matte color poster with average ink usage costs $25. Many event organizers choose to cover the cost of a standard poster, but do not cover “extras.”

Additional expenses may include:

• Poster tubes – $5 per tube
• Glossy paper – costs twice as much as matte paper
• Ink surcharges for ink heavy posters – can range from $5 to $25 depending on the poster

As a final consideration, the department should decide how to handle unused credit for less expensive posters – can the remaining credit it be applied towards an “extra”?

For example, if the department offers a $25 credit, and a student prints a smaller poster that costs $12.50, can the student purchase a poster tube ($5) using the remaining credit?

After the event, the appropriate contact person will receive a consolidated invoice for the total cost of posters for the event. We can also provide a detailed breakdown of costs associated with each poster and participant if necessary. The appropriate staff member will then complete an interdepartmental requisition form covering the total cost of the credit, which can be mailed or delivered to Academic Technology Services c/o the ITS Help Desk in the Academic Commons.