Research salaries (know the market)
Before you accept or negotiate, confirm the market range for the role in your location and industry.
How to research:
- Look up salary data by title + location + years of experience.
- Compare multiple sources to spot a realistic range.
- Factor in company size, sector (nonprofit, government, private), and cost of living.
Considerations for students & early career:
- Internships may be paid or unpaid depending on the sector; clarify expectations and funding options.
- For research roles or postdocs, review institutional pay scales and grant-funded rates.
Tip: Document your findings in a simple table with “Low / Mid / High” range and a notes column. This becomes your negotiation baseline.
Decide whether to negotiate
Negotiation is common, and expected. Aim to align on mutual value, not to “win.”
Good signals to negotiate:
- Your research shows you’re below the market.
- You bring unique skills or certifications.
- The offer is strong, but you have competing opportunities.
- There’s room in non-salary items (bonus, start date, flexibility, professional development).
When you might accept as-is:
An internship with standardized pay.
The offer is already at the top of the range with strong benefits.
The organization has fixed pay scales (some nonprofits, government, unionized roles).
How to negotiate (step-by-step)
Express enthusiasm first.
“I’m excited about the role and the team.”
Share your research and rationale.
“Based on market data for [title] in [city], the typical range is [$X–$Y].”
Make a clear ask.
“Would you be able to consider $[target], or a sign-on bonus to bridge the gap?”
Offer flexibility.
“If salary is fixed, could we explore [bonus, start date, remote flexibility, professional development funding]?”
Pause and listen.
Give them space to respond; avoid negotiating against yourself.
Script examples
- Internship compensation
- Entry level salary
“If we can’t adjust base salary, could we look at a one-time sign-on bonus, support for conference travel, or a hybrid schedule two days per week?”
“Thank you for the offer. I’m excited about the opportunity at YXZ company. I’ve researched salary ranges for [Role] in [City], and I’m seeing a range around [$X–$Y]. Given my [internship experience/skills/certification], would you be open to $[target]? If salary is fixed, I’d be happy to explore a sign-on bonus or professional development support.”
“I appreciate the offer and the chance to contribute this summer. Could you share the hourly rate and any funding options? If there’s flexibility, I’d like to discuss aligning the compensation with local market rates for similar internships.”
Common pitfalls
- Negotiating without research: Always bring data.
- Being vague: Make a specific, reasonable ask.
- Overexplaining personal needs: Focus on value and market alignment.
- Ultimatums: Keep the tone collaborative.
- Ignoring benefits: A strong total package can outweigh a small salary gap.
- Delaying too long: Respond promptly; meet stated deadlines.
Questions to ask before you decide
- How is performance measured? How often are raises or reviews?
- What’s the typical timeline for promotion in this role?
- What flexibility exists with schedule or location?
- How is overtime handled (hourly roles)? Is comp time available?
- For internships: Will there be mentorship, tangible projects, and a supervisor?
Timing & professionalism
- Receive the offer first (ideally in writing) before negotiating.
- Respond within 24–48 hours with questions or a timeline.
- Be polite, concise, and appreciative throughout.
- Once terms are agreed, ask for a revised offer letter reflecting changes.
Make your decision
If the offer fits your goals, compensation needs, and values, accept confidently. If not, it’s okay to decline professionally and keep the relationship positive.
