Automobile Rental

Vehicles rented for University-related travel should be in the most economical price bracket offered by the auto rental agency. Travelers are encouraged to choose mid-size or compact cars to reduce fuel costs and carbon emissions.

All employees and students who are renting automobiles while on Clark University business are covered by Clark’s automobile insurance. When renting a vehicle to be driven within the United States or Canada, you should decline any liability or collision insurance offered by the car rental company. You must, however, purchase comprehensive and collision insurance for any non-US or Canadian rentals

Generally, Enterprise should have the lowest rates. Enterprise and National are owned by the same company so they share the same Corporate Discount and Billing Account numbers.

Enterprise/National has an Emerald Club membership offered to Clark University travelers. 

To enroll in the Enterprise/National Emerald Club please go to this link set up for Clark University –Emerald Club Membership

The Benefits of the Emerald Club are as follows:

Bypass the Counter – As an Emerald Club member, bypass the rental counter and go directly to the Emerald Club Aisle™ at more than 50 major airports in the U.S. and Canada.

Choose Your Own Car – As an Emerald Club member, don’t waste time looking for your assigned car – just choose any car from the Emerald Club Aisle and be on your way.

Speed up Returns – As an Emerald Club member, there’s no need to wait around for a piece of paper when you return your car. We’ll email you a detailed receipt.

ENTERPRISE: 

*Please make note to use National every time a rental is needed at an Airport location.  Reasoning for this is that you will be able to utilize the Emerald Club as well as the best rate guarantee that is in our contract; this will lower your rental price if retail pricing is less costly at that time.

Enterprise car rental offers discounts to Clark University nationally through MHEC. Clark employees may also use these rates for personal use but must use a different code instead of the Clark main code. Please note that you should never provide Clark’s Billing Account number when booking trips for personal use. (Discount and billing codes are found on the SmartBuy Plus home page).

• Clark rental rates with Enterprise include full damage waiver coverage and liability coverage.
• For local phone reservations call #508-792-3660 and provide Clark’s Corporate Discount number.
• To set up a non-local rental reservation by phone call #855-266-9289 and give the booking agent Clark’s Corporate Discount number.
• To set up a rental reservation online, go to www.enterprise.com enter the location, date and time of the rental. Follow the prompts and provide the information required accordingly.

Once you have placed the reservation either by phone or online, when picking the vehicle up you will need to provide your name or confirmation number from the reservation and present a valid driver’s license. If using Clark’s Billing Number, you will NOT need a personal credit card in order to complete this transaction.

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National car rental offers discounts to Clark University nationally through MHEC. Clark employees may also use these rates for personal use. Clark employees may also use these rates for personal use but must use a separate code instead of the main Clark code.  Please note that you should never provide Clark’s Billing Account number when booking trips for personal use. (Discount and billing codes are found on the SmartBuy Plus home page).

*Please make note to use National every time a rental is needed at an Airport location.  Reasoning for this is that you will be able to utilize the Emerald Club as well as the best rate guarantee that is in our contract; this will lower your rental price if retail pricing is less costly at that time.

• Clark rental rates with National include full damage waiver and liability coverage.
• To set up a rental reservation by phone call 1-800-CAR-RENT 1-800-227-7368 and give the booking agent Clark’s Corporate Discount number.
• To set up a rental reservation online, go to www.enterprise.com enter the location, date and time of the rental. Follow the prompts and provide the information required accordingly.

Once you have placed the reservation either by phone or online, when picking the vehicle up you will need to provide your name or confirmation number from the reservation and present a valid driver’s license. If using Clark’s Billing Number, you will NOT need a personal credit card in order to complete this transaction.

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Hertz offers discounts to Clark through E & I.

In the United States and Canada:

• 20% Discount on Hertz Daily Business Travel Rates in the United States for Car Classes A through F: A = Economy; B = Compact; C = Mid-Size; D = Standard; F = Full Size
• 10% Discount on Hertz Green Collection
• 10% Discount on Hertz Standard Daily, Weekend, Weekly and Monthly Rates (All Car Classes)
• 5% or Greater Discount on Hertz Leisure Daily, Weekend, Weekly and Monthly Rates (All Car Classes)
• 5% Discount on Vehicle Promotional Rates

International:

• Where such discounts are permitted by law, a 25% Discount in Europe and a 10% Discount on Published “Basic Time and Kilometer” Rates or Standard Unlimited Mileage (“SUM”) Daily Rates.
• 5% Discount on Hertz Affordable Europe non-prepaid Rates
• From time to time, Hertz may add discounts in specific countries subject to agreement by each country’s Hertz affiliate, licensee etc.

Reservation Information:

When making a reservation, be sure to provide Clark’s Rental Code for Hertz found on the SmartBuy Plus home page.

• Book a reservation online. Check the box that says “I have a discount” and enter Clark’s Rental Code number in the appropriate box.
• Call Hertz at 1-800-654-2210. Tell them Clark’s Rental Code number.

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Zipcar has rentals from $8 per hour and daily rates from $66. Cars are conveniently located in the main parking garage. You can reserve a vehicle online at zipcar’s website. To set up a departmental billing account, call 1-866-4ZIPCAR.

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Avis provides discounts to Clark University and employees directly through their corporate rental program.

• Rentals discounted up to 30%
• For Avis at 241 Grove Street, call 1-508-752-9501.
• When booking (business or personal) use Clark’s Rental Code found on the SmartBuy Plus home page.
• Make a reservation online
• Avis also offers at no cost their Avis Preferred Service, a time-saving rental service lets travelers skip the counter and go right to their car. Visit www.avis.com/preferred to enroll

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Thrifty is also a local option, especially for 7 or 12 passenger vans. Thrifty offers Clark the Best Rate available or a 10% discount.

• Call 1-508-792-0537 and request the Clark University rate.

Please contact the business manager if you have any questions or concerns regarding automobile rentals.