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Hall Closing Procedures

Winter Break Closing

The residence halls close for winter break on the day following the last day of Final Exams at 12:00 PM. This means that students are expected to leave the on campus residence halls by that time. Over winter break, students are welcome to leave their personal items in their assigned residence hall room, but are encouraged to take home any valuable items, medications, and travel documents that may be needed over the break period. RLH cannot guarantee that staff members will be available during the break period to help students retrieve these belongings if forgotten. Each spring, the residence halls re-open for undergraduate students on the day before classes begin, at 9:00 AM. For specific dates for this school year, please view the Residence Calendar.

  1. If you need to stay past the closing date or for the entire break, complete the Late Stay Request form.
  2. If you need to arrive to campus before the opening date, complete the Early Arrival Request form.
  3. Pack all necessary belongings including valuable items, medications, identification paperwork and travel documents.
  4. Students are responsible for making sure the following tasks are completed prior to departure:
    1. Move all furniture and belongings away from the radiator/ heater.
    2. Make sure all radiator valves are fully open.
    3. Close and lock ALL windows!! It saves energy, and prevents unwanted guests from getting in. If you are unable to close/ lock your window, please contact physical plant.
    4. Put down shades or close curtains.
    5. Remove all perishable food!
    6. Prohibited items (i.e. candles, toasters, lava lamps, etc.) that are found at closing will be confiscated and room owners will be documented.
    7. Remove all trash from your room.
    8. If you have a pet fish, please take it home.
    9. Disconnect all plugs from wall sockets.
    10. Defrost your refrigerator. Remove/discard perishable food, unplug, and leave the door open (to prevent mildew and mold). Rooms/suites left with a refrigerator running will be charged a $25 energy fee. (Clark provided refrigerators in apartments may be left running).
    11. Turn off all the lights.
    12. Close and lock the door.

End of Year Closing

The residence halls close for summer break on the day following the last day of Final Exams at 12:00 PM. This means that students are expected to be completely moved out and to leave the residence halls by that time. Each fall, the residence halls re-open for returning undergraduate students on the day before classes begin, at 9:00 AM. For specific dates for this school year, please view the Residence Calendar.

  1. If you need to stay past the closing date, complete the Late Stay Request form.
  2. Apply for Summer Housing if you plan to live on campus over the summer.
  3. If you need to arrive to campus before the opening date in the fall, complete the Early Arrival Request form.
  4. Remove any and all personal belongings, and cleaning the room before leaving. Students may be charged for damages, trash, or personal items left behind at closing.
  5. RAs will be going through all the rooms to complete Room Inspections once the building is closed. If any personal items are found in your room, they will be disposed of. You are responsible for making sure the following tasks are completed prior to your departure:
    1. Move all furniture away from the radiator/heat
    2. Make sure all radiator valves are fully open
    3. Close and lock ALL windows! It saves energy, and prevents unwanted guests from getting in. If you are unable to close/lock your window, please contact Facilities Management.
    4. Put down shades or close curtains.
    5. Remove all trash from your room.
    6. Turn off all the lights.
    7. Close and lock the door.
    8. Return your key to the RLH Office during business hours, or to University Police outside of business hours.