Graduate Student Payroll

1. Purpose

To provide the policies and guidelines for departments employing graduate students to enter them into the Clark University payroll system.

2. General Policies

The department employing a graduate student must deal directly with the Payroll Office for any necessary paperwork for work authorization at Clark University.

The graduate student requesting authorization must submit a work authorization form, along with the appropriate tax documents.  The form is available here (link to form) or at the Payroll Office.

3. Stipends

Graduate stipends are organized by the departments themselves, and must require the graduate students to fill out the Graduate Stipend Payroll Authorization form (link) available online or at the Payroll Office.

Departments compensating graduate students with a stipend must have the stipend budget approved by Andrea Michaels.

Once the stipend has been approved by Andrea Michaels, the signed stipend sheet is forwarded to the Payroll Office.  The department sponsoring the stipend must inform the graduate students to go to the Payroll Office and fill out relevant tax documentation in order to be authorized for work in the University.

4. Tax forms

The necessary tax forms to be submitted for work authorization are available in the manual section for general payroll policies.

5. Considerations for International students

International students submitting an I-9 form for work authorization must have a Social Security Number and must present 2 forms of valid picture ID, or a passport, upon submission of the I-9 document.

For further assistance with tax regulations for international students and the acquisition of a Social Security Number, please contact Amy Daly at the Office of Intercultural Affairs (ISSO) (link to ISSO).