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Benefits

Below, view benefits for the three employee groups on campus: administration and staff; faculty; and physical plant staff.

Employee Benefits

Clark University offers four health plans with one provider, Harvard Pilgrim.  The University will contribute $472.00 per month toward any individual plan; or $1,076.00 per month toward any family plan.  Eligibility starts on the first of the month following the hire date of employment.  Employee cost per month effective January 1, 2019 to December 31, 2019 is listed below depending on the plan and coverage selected.

Plan Individual Family
Harvard Pilgrim Focus Network $ 94.10 $397.23
Harvard Pilgrim HMO $261.85 $836.31
Harvard Pilgrim Best Buy HMO $160.14  $570.11
Harvard Pilgrim PPO $395.57 $1,179.30

Plan descriptions are available in the Office of Human Resources.

Eligibility on the first of the month following the hire date of employment.  Employee cost per month effective January 1, 2019 to December 31, 2019 is listed below:

Plan Individual Cost Family Cost
Blue Cross Blue Shield $54.09 $146.35

The University provides (at no cost to the employee) the opportunity to set aside a portion of their salary on a pre-tax basis to be used to pay for qualified health care and/or dependent care expenses. A debit card with the annual amount elected will be provided. Employees may set aside $100 to $2,650 for the health care account and/or $100 to $5,000 for the dependent care accounts, thus lowering your taxable income. See the Office of Human Resources for a complete plan description and enrollment forms. New employees have until the first of the month following their date of hire to elect this benefit or may wait until the annual open enrollment period.

This is a voluntary tax-deferred retirement plan. Employees may join the first of any month and must contribute 5% of their salary. There is a two-year wait before employees are eligible for the University’s 10% contribution to this plan. However, the mandatory two-year waiting period for new employees to enroll in Clark University’s retirement plan is waived for those with two years of continuous service in a non-student, benefit eligible, position at any institution of higher education. Documentation on the dates of employment from the previous employer is required. To contribute more than 5% of the salary, employees may enroll in Clark’s Supplemental Tax-Deferred Retirement Plan (SRA). Detailed information is available in the HR Office.

The University assumes the cost of this benefit to employees. Eligibility begins on the first of the month following the hire date on employment. The value is two times the base annual salary, rounded to the next highest thousand.

This benefit is provided at no cost to the employee. Employees are eligible on the first of the month following the hire date of employment. This benefit will pay 60% of the employee’s monthly base salary if the employee is totally disabled for a continuous period of six months or longer (less any amount received from Social Security or Worker’s Compensation). If the employee is participating in the University’s retirement plan at the time of total disability, an additional 15% will be contributed by the University to the retirement plan while the employee is collecting disability income (up to age 65).

  1. SCHOOL OF PROFESSIONAL STUDIES
    Staff Member: Effective the semester following employment, the employee may take two undergraduate courses per semester, or one graduate course per semester in the School of Professional Studies, full tuition waived. Spouse/Child: In addition, after one year of employment, either the spouse or one child may take one undergraduate or one graduate course per semester with Clark paying $500 toward tuition.
  2. SCHOOL OF MANAGEMENT (SOM)
    Staff Member:
    Effective the semester following employment, the employee may take two (2) courses per semester, pending acceptance through the SOM admissions process.
    Spouse/Child: After one year of full-time employment, either the spouse or one child may take one course per semester with a $1,000 waiver ($500 waiver for 7-week course), pending acceptance through the admissions process.
  3. UNDERGRADUATE TUITION FOR DEPENDENT CHILDREN
    After three years of full-time employment, the employee’s dependent children under age 24 who are matriculating toward an undergraduate degree may attend the University’s day undergraduate college (pending acceptance through the admissions process) or the School of Professional Studies full or part-time with tuition cost waived for up to 36 courses or an earned degree, whichever comes first.

Overview

Clark University is a member of the Tuition Exchange (TE) Program, which provides the opportunity for dependent children of eligible Clark faculty and staff to receive undergraduate scholarships at other participating TE member institutions. A list of 600+ colleges and universities that participate in the TE program can be viewed at www.tuitionexchange.org.

The TE program is a scholarship opportunity and not a fringe benefit provided by Clark University. Only full time faculty and staff who have completed five (5) years of full time employment at Clark (as of September 1st of the year of application), are eligible to apply on behalf of their dependent children. Application for the TE program does not guarantee acceptance at a TE member institution, nor does it insure a TE scholarship. It is highly likely that not all of the eligible faculty and staff who seek a TE scholarship will be certified by Clark. This is because TE is a reciprocal program, and we are required to balance the number of individuals we send out on the exchange (exports) by an equal number of admits (imports) over the most current five-year period.

Historically, Clark has been able to offer three (3) exports to eligible faculty and staff each year, however, the number of exports is subject to change depending on Clark’s import/export balance. The number of exports will be announced each year at the annual TE Information Session.

To determine these slots, the university uses a seniority lottery system based on your years of service at Clark and your eligibility for Clark’s off-campus tuition benefits. Faculty and staff with 5-9 years of service will receive one chance in the lottery; those with 10+ years of service will receive 2 chances unless that faculty or staff member is also eligible for the University’s Off Campus Tuition benefit, in which case they will only receive one chance.

Due to the TE application process as well as the timing of admissions decisions, TE scholarship applications are due in the HR Office no later than the last workday in October each year.

Because of the multi step process of this scholarship opportunity, faculty and staff who intend to apply are strongly encourage to attend the annual TE Information Session with representatives of financial aid, and human resources held each September.

Frequently Asked Questions

Q. What is the Tuition Exchange (TE) Program?

A. The Tuition Exchange is a reciprocal scholarship program where participating member schools are required to offer a minimum “set rate” value scholarship to students they admit with a TE scholarship award. The scholarship amount will be provided on the TE Scholarship application each year. Participating schools are also required to balance the number of individuals they certify for the exchange (export), by an equal number of individuals they admit to their school (import) with a TE scholarship.

Q. Who is eligible to apply for a Tuition Exchange Scholarship Certification from Clark?

A. You are eligible to apply if you are a regular full-time Clark faculty or staff member who has completed five years of full-time employment as of September 1st of the year of application; are actively working; and are on Clark’s payroll.

If you applied last year and did not receive a TE scholarship, you must apply for certification from Clark again this year.

Q. What are my chances of being certified eligible by Clark University for TE consideration?

A. There is no guarantee. The TE program is not a Clark University benefit, so you are not automatically eligible to receive certification. We anticipate that we will have interest levels that require a lottery system, but that will depend on the number of “imports” who are admitted to Clark each Fall, as well as the number of Clark faculty and staff who apply to participate each Fall (“exports”).

If there is a greater demand for scholarships then available certification slots, Clark will use a lottery system to randomly rank eligible applicants each year. The number of chances a faculty/staff member has in the lottery is based on your years of full-time employment at Clark, and whether you are also eligible for the University’s Off-campus tuition benefit.

TE certifications will be determined by lottery ranking equal to the number of TE “export” slots available. The remaining applicants are placed on a wait list for that year and will move up, if slots become available during the year.

Q. How does my dependent child* become eligible for a TE Scholarship?

A. There are three steps in the process, simply winning Clark’s lottery will not guarantee you a TE Scholarship:

  1. The faculty/staff member must submit a “TE Application to Participate” form to the Clark HR Office for initial determination of the faculty/staff member’s eligibility to participate. If the faculty/staff member is eligible AND successfully receives a slot via the lottery, this form will be forwarded to Clark’s Financial Aid Director–the TE Liaison Officer–who will input the data into the TE system. This process is called certification.
  2. Once certified, and if they have not done so already, the faculty/staff member’s dependent child must apply for admission to one or more TE participating colleges that you listed on the Application to Participate form. See www.tuitionexchange.org for a list of participating TE schools.
  3. When your child is admitted to one or more of the colleges you have listed on the Application Form, the admitting college determines whether or not to award a TE Scholarship to your child.

Please note: It is possible for you to be eligible at Clark; to win a lottery slot; to be certified by Clark; and still not receive a TE scholarship from the school of choice that your child is admitted to. Being certified by Clark is not a guarantee that your child will receive a TE scholarship from the admitting school.

Q. What are my chances that the TE College will award my dependent child a scholarship once eligible?

A. It depends on the participating TE colleges’ policies and procedures, and the number of scholarships it has available. Last year, TE colleges that were new to TE, or were very large TE institutions, were more likely to offer a TE scholarship. Also, if the number of TE applicants to a particular TE college is small, chances will be better to get an award.

Q. When should I apply to Clark to participate?

A. You should submit an “Application to Participate” to the Clark HR Office no later than October 30th of the year prior to the academic year that your dependent child is considering attending college. TE applications may be accepted after that date, but will be certified on a space available basis.

Q. What is the value of a TE Scholarship?

A. TE colleges are required to cover up to a minimum amount of their charged tuition (this is called minimum “set rate” value). Each year the Tuition Exchange Board of Directors establishes the set rate value amount based on a weighted average of all participating TE College tuitions. This means that the set rate value could change each year.

Q. What is the cost, if any, to Clark faculty and staff for a dependent child receiving a TE Scholarship?

A. The faculty/staff member pays an annual administrative fee charged by the Tuition Exchange Program. The current fee is $35 per student per year; however, this fee may change in future years. The faculty/staff member will receive an invoice after TE bills Clark for the fee.

Q. What happens if too many students apply for TE at a particular TE college?

A. Each participating TE college determines whom they will accept for admission and how many students they will offer a TE Scholarship to. Each school’s criteria used could include but is not limited to SAT scores, class rank, teacher recommendations, activities, financial need, and employee length of service.

Q. Can my child receive a TE Scholarship and use Clark’s Off Campus tuition benefit at the same time?

A. No. Your child is eligible to receive either the TE scholarship or Clark University’s Off-campus tuition benefit (if eligible) within a given semester, but not both at the same time. There is a limit of eight total semesters, or the attainment of a bachelor’s degree, whichever comes first, of combined usage in both programs.

Q. Who administers Clark’s TE program?

A. Clark’s Director of Financial Assistance acts as the Tuition Exchange Liaison Officer responsible for the administration of the program. The Human Resources Office is responsible for the determination of your eligibility to participate, the lottery system, and for maintaining Clark’s TE policies.

Q. Is there anything else I should know about TE?

A. It is a good idea to apply for financial aid at the same time your child applied for admission to another school just in case the participating TE College does not offer a TE Scholarship. If your child waits to find out if a TE scholarship is offered before applying for aid, it may be too late to apply for the participating college’s grant aid. Also, even if a TE Scholarship is offered, your child may still be eligible for financial assistance beyond the TE Scholarship.

Q. Where can I get more information about TE?

A. Connect to the Internet www.tuitionexchange.org to review a current list of participating TE institutions. If you have questions about TE at another school, contact the Admissions Office at that specific school. If you have questions about your eligibility for participation in this program, please contact the HR office; or if you have questions about the TE certification process, please contact Clark’s Financial Aid Office.

* The IRS definition of a qualified dependent is: a) s/he lives with you for more than one-half of the taxable year; and (b) unless disabled, s/he is under age 19 if not a student, or under age 24 and is a full time student at least 5 months out of the year; and (c) s/he does not provide more than one-half of his/her own support.

Administration and Staff Paid Time Off

  • Employees working in 12 month positions earn 20 days per fiscal year.
  • Employees working in 11 month positions earn 18 days per fiscal year.
  • Employees working in 10 month positions earn 16.5 days per fiscal year.
  • Employees working in 9 month positions earn 15 days per fiscal year.

Vacation time is earned on a monthly basis.  New employees are eligible to take their earned vacation time (in consultation with their supervisor) after completion of a satisfactory six-month introductory review.  As of July 1 each year, the maximum annual number of days earned that year may be carried over (20 days for 12 month positions; 18 days for 11 month positions, etc.).  Any additional days remaining will be forfeited.

Eleven (11) per year as specified by the University with no waiting period. New employees earn an additional floating holiday after three months of employment. A floating holiday must be taken during the fiscal year, or it will be forfeited.

Sick leave is accrued at the rate of one (1) day for each calendar month worked; total days not to exceed sixty-five (65). Employees may use two (2) sick days per year for personal business. The “personal days” must be approved by your supervisor.

Facilities Management Paid Time Off

Vacation allowance is computed as of May 31 annually and awarded on June 1, and may not be carried forward one year to another.

  • Two (2) weeks after one year
  • Three (3) weeks after five year
  • Four (4) weeks after 10 years
  • Five (5) weeks after 20 years

Eleven (11) per year as specified by the University with no waiting period. New employees earn an additional floating holiday after three months of employment. A floating holiday must be taken during the fiscal year, or it will be forfeited.

Sick leave is accrued at the rate of one (1) day for each calendar month worked; total days not to exceed sixty-five (65). Employees may use two (2) sick days per year for personal business. The “personal days” must be approved by your supervisor.

Faculty Benefits

Full time Tenure Track Faculty members may be granted a pre-tenure sabbatical leave after completing six semesters (generally three years) of full-time service on the Clark faculty at the rank of Assistant Professor or higher. If approved, a pre-tenure sabbatical is generally for one semester only at full pay.

Full time Tenured Faculty members may be granted a post-tenure sabbatical based on the following formula: (1) every semester of full time service at Clark at the rank of Assistant Professor or higher counts as one unit of sabbatical eligibility; (2) a faculty member who has accrued six units of sabbatical eligibility (generally three years) may be granted a one semester sabbatical leave at 80% salary and benefits; (3) or a faculty member who has accrued 12 units of sabbatical eligibility (generally six years) may be granted a sabbatical for either one semester at full pay, or two semesters at 80% salary and benefits.

Please contact the Office of Human Resources is you have questions about benefits, 1-508-793-7294 or HR@clarku.edu. The University retains the right to modify or discontinue any of these benefits at any time, with or without individual notice.

Contact Information

Office of Human Resources

Office Location
  • Shaich Family Alumni and Student Engagement Center 4th Floor,
    939 Main Street,
    Worcester MA 01610
  • 1-508-793-7294 Human Resources
  • 1-508-793-7438 Payroll
  • 1-508-793-8809 Fax