Forms and Agreements

The Proposal Submission Guidelines & Checklist provides guidance on the documents and information necessary to submit a proposal through Clark University.  The following internal Forms are required for all external funding proposals, and helps our office collect information for compliance, reporting, and research administration purposes.

• Proposal Submission Guidelines
• Summary Proposal & Approval Form
• Instructions for Summary Proposal & Approval Form
• Safe-Inclusive Off-Campus-Plan & Form
• Financial Conflict of Interest Disclosure Form

Note: The Safe & Inclusive Off-Campus Plan applies only to NSF proposals

OSPR has several templates and samples of proposal sections that include standard language about Clark in terms of institutional capacity, salary and fringe benefit information, mentoring plans, etc.  These templates can be customized to fit your specific Department, Office, and proposed project.

• Facilities and Resources Template
• Budget Justification Template
• Data Management Plan Template
• Post-doctoral Mentoring Plan Template
• Ph.D. Student Mentoring Plan Template

OSPR will periodically offer training to faculty, staff, and students related to research administration, grant writing, budgets, and other areas.  If you have a suggestion on a training subject, please reach out to OSPR to discuss options.

• Proposal Preparation 101
• Contracts 101
• Budget Building

Once a grant is awarded, there are established processes for acceptance, initial set-up in Clark’s financial system, compliance requirements, and overall grant management throughout the lifecycle.  Guidelines and forms, as well as additional resources that may apply to specific awards, are listed below.

• Post-Award Grant Management & Checklist
• Authorized Signer Form
• Grant Questionnaire
• Grant Payroll Authorization Form*
• Grant Course Buyout

*Grant Payroll Authorizations for undergraduate students are submitted through Interview Exchange; currently, GPAs for graduate students are still submitted on the GPA Form to Grant Accounting, but will transition to IE in the near future.

There are additional resources available to use as needed depending on the grant award.  Some award include collaborations with other institutions or independent consultants. Some awards will have post-doctoral researchers involved in the project.  Here are additional resources if applicable.

• Independent Contractor Policy
• Consultant Agreement Template
• Subaward Agreement Template
• Subaward Amendment Template

*The agreement templates listed above are for informational purposes only. Formal agreements with outside agencies can only be developed and signed by authorized officials of Clark University. All inquiries regarding contracts, subcontracts, research agreements, materials transfer, and memoranda of understanding should be directed to the Office of Sponsored Programs and Research.