Campus Security Report 2011
This report outlines Clark University's security procedures and policies and is an articulation of the University's commitment to the safety and welfare of its students, faculty and staff. Clark University's approach to campus security is proactive, with University Police working to build a strong and interactive relationship with the students, faculty and staff they are committed to serving. Outlined below are explanations of such vital issues as the qualifications and responsibilities of Clark University Police, the University's emergency telephone network, its crime prevention and security awareness programs, its policies with regard to the use of drugs or alcohol, and its sexual violence policies and procedures. Clark University encourages discussion of campus security issues and concerns. Any questions about the following report should be directed to Chief Stephen Goulet at (508) 793-7575.
The annual crime statistics are gathered and prepared by the University Chief of Police. The information is obtained once per year from the Dean of Students, Residence Life and Housing, University Police, the Athletic Department, Health Services, and the Worcester Police Department.
1. Reporting Crimes
The campus Timely Warning system is provided to give students, faculty, and staff timely notification of crimes that present an ongoing threat to the community and to heighten safety awareness. The Timely Warning also seeks information that may lead to the arrest and conviction of an offender.
Clark University Police is responsible for the issuance of a Timely Warning when a crime is reported to or brought to the attention of the Clark University Police Department and that crime represents an ongoing threat to the safety of members of the campus community.
Timely warnings are issued as soon as all relevant information is gathered. Alerts may be distributed to-campus offices, residence halls and libraries, off-campus locations, and through the Internet.
The Clark University Police Department will prepare a Timely Warning whenever a report is received of a violent crime against a person or a particularly threatening crime against property that represents an ongoing threat to the safety of students, faculty or staff. Timely Warnings are sequentially numbered, starting January 1 of each year, and provide details of the crime, a description of the suspect(s) if known, information on whom to contact about the investigation and crime prevention tips.
Timely Warnings will be distributed throughout campus via e-mail, provided to campus media and to the extent possible will be distributed to off-campus areas frequented by students.
Whenever the City of Worcester Police Department issues a news release about an off-campus crime that represents an ongoing threat to the safety of students, faculty and staff, the University Police Department will assist in publicizing the information on campus.
Information included in Timely Warnings will be:
- A succinct statement of the incident
- Possible connection to previous incidents, if applicable
- Physical description of suspect(s)
- Composite drawing of suspect(s), if available
- Date and time the Timely Warning is released
- Other relevant and important information
Reporting of Criminal Offenses
The Clark University Police urge witnesses or victims of a campus crime or emergency to contact University Police, located in the basement of Bullock Hall, immediately at extension 7575, or any police officer. Any off campus incidents should be reported to Worcester Police Department at 911 or 508-799-8606.
Emergency Telephone Network
Clark maintains a network of 61 indoor and outdoor emergency telephones. The emergency telephones have been placed in areas where members of the University community could find themselves isolated or without method of communication, and thus more vulnerable. View a map of security phone locations.
Outdoor emergency phones—on blue poles and in yellow-colored boxes—are located in the following places:
- Maywood and Downing street parking lots
- by the Higgins Bistro walkway facing Jonas Clark Hall
- on levels of the parking garage
- on Woodland Street near Carriage House
- on Florence Street
- at the athletic fields
- outside the Downing Street School building
- outside of 87 Florence St.
- between Goddard Library and Kneller Athletic Center
- on the corner of Atwood Hall
- outside of 5 Maywood Place
- Downing Street between Wright and Dodd Hall
- Hawthorne Street entrance to administration lot
- Birch Street parking lot at Maywood and Birch streets
- near the 31 Maywood Street parking lot.
To use the outdoor phone, students, faculty and staff should push the emergency button on the blue pole or inside the yellow box (open the steel door first) to create an automatic connection to University Police that cannot be disconnected. University Police automatically know which box has been used. A microphone in the box allows University Police to hear anyone using the phone.
Indoor emergency phones are red and are located throughout campus buildings and in all elevators. To use the indoor phone, students, faculty and staff should simply pick up the receiver, and the call will immediately ring in University Police on an emergency line.
The University Police Department is constantly evaluating the effectiveness of the emergency telephone system and is evaluating possible sites for additional phones.
Voluntary Confidential Reporting
Voluntary Confidential Reporting is a campus-wide policy. When a confidential report is filed, and it represents an ongoing threat, then the appropriate timely warning is issued. This applies to any internal or external process with regard to due process on a case by case process.
2. Emergency Notification, Response and Evacuation
When the university has determined that an emergency situation exists, the university will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency.
Emergency Response Plan Activation
Plan activation begins at the discretion of the University Incident Commander upon the receipt of information of an emergency event or threat of an emergency. Based on the University Police recommendation, and information obtained from other appropriate entities, the University Incident Commander will declare the level of the emergency and activate the Emergency Response Plan to the extent necessary.
Upon activation, the Incident Response Team members will be notified and should report to the designated control center. The Incident Response Team shall review the circumstances of the emergency with the president and determine the appropriate response.
Notification of Emergency Situations
The Incident Commander will determine if a notification is to be sent for all events except Active Shooter situations. Notification of Level 2 and Level 3 emergency situations will be issued primarily via the "Clark Alerts" which will send electronic messages to cell phones or land line telephones either with voice or text message options selected by the recipient. Email notification will be sent to all Clark active emails addresses and for those members of the Clark Community that have not selected a Cell or Land-line Telephone message option. In addition to Clark Alerts, other communications will be fully utilized to communicate the emergency situation and provide information about the event: The Clark Emergency Web page will be activated, radio, and television may also be used as necessary.
Should it be deemed necessary to warn the university community of an impending threat or emergency situation, University Police is designated to maintain the university communications center with the authority to alert warning resources and activities based on the initial report, and information obtained from other appropriate entities. In consultation with the President, the University Incident Commander will declare the level of the emergency.
If either an Emergency or a Disaster (Level 2 or 3) is declared, the Emergency Response Plan will be activated. Upon declaration of an emergency or disaster, the Incident Response Team members will be notified and should report immediately to the designated control center location. Predictable events, such as a certain meteorological storms, are treated differently from emergency incidents. Physical Plant and University Police are designated to monitor these events on a 24/7/365 basis. The Director of Physical Plant or his/her designee will contact the University Incident Commander, either directly or via University Police as necessary.
Implementation of the Emergency Response Plan
Level 1 Emergency
In the event of a Level 1 Emergency, departments and operational units will respond to the emergency utilizing the department / unit protocols. If in the course of handling the emergency, contingencies should be made in the protocols to notify University Police and or the Incident Commander if the emergency situation could escalate to a Level 2 Emergency.
Level 2 or 3 Emergency
In the Event of a Level 2 or 3 Emergency, the Emergency Response Plan will be implemented in the following steps:
The Executive Vice President in consultation with the University President will activate the Emergency Response Plan.
The Incident Commander will notify University Communications to issue "Clark Alerts" as required and notify The Incident Response Team, The Core Team and other Clark Groups affected by the emergency to assemble in the designated Emergency Control Center Location.
- If the Emergency Response Team Member realizes that he or she will not be available to respond to the call, he or she will be responsible for contacting their designated backup to proceed to the Emergency Control Center and notify the Emergency Plan Coordinator of the change in coverage.
- If in the event the Emergency Response Team Member, and or Designate, cannot be located, or will not be able to get to the Emergency Control Center , the Incident Commander will appoint an individual to assume that member's role until relieved by the Emergency Response Team Member or a more qualified replacement.
During the emergency event, The Emergency Response Team will report to and advise the Incident Commander relative to their area of expertise and control.
In the Event that the emergency were to occur during periods of time when the University is not in full operation, such as nighttime, weekends or holidays, the structure of the Emergency Response Plan remains the same. Its implementation may vary depending on the available resources to respond. Until relieved, persons appointed to the Response Team roles should consult with the Emergency Response Team member they are representing for the guidelines discussed in this plan. Under these conditions, and practice, the University Police Officer in Charge will assume the Incident Commander's Role until relieved by the Incident Commander.
In the event that Local, State Police, Fire or other Government Official agency assumes command of the emergency event, the Incident Commander and Incident Response Team will support the government teams.
Testing: Clark Alerts
The "Clark Alerts" system is tested at a minimum of two times a year - once each semester. All students, staff and faculty are notified in advance of the testing. Detailed reports are generated from the notification system regarding the number of constituents reached and the time it took to notify them.
Persons Responsible for Generating Emergency Announcements
Vice President Marketing & Communications - Paula David
Sr. Associate Director, Media Relations - Jane Salerno
Police Chief - Steve Goulet
Business Manager /Emergency Plan Coordinator - Paul Wykes
The University Incident Commander is in charge of the Incident Response Team. The University Incident Commander is the individual responsible for the control of all aspects in an emergency situation and determines when an emergency notification will be sent. The University Incident Commander is the Executive Vice President. In his absence the role is assumed first by the Vice President of Government and Community Affairs, and in his absence by the Provost.
3. Missing Student Notification Procedure
In compliance with the Higher Education Reauthorization Act of 2008, the purpose of this policy is to provide the procedures for reporting, investigating and making emergency notifications regarding any resident student of Clark University who is reported and believed to be missing. A Clark resident student is presumed to be "missing" when the student's absence is inconsistent with the student's established patterns of behavior and the deviation cannot be readily explained. Before presuming that a person is missing, reasonable measures should be taken to determine whether or not the person is at their home or campus residence and whether or not anyone familiar with the person has seen or heard from the person recently or is aware of where they may be.
Any member of the Clark University community, including both employees and students, who is concerned that a member of the University community is missing should contact University Police, (508) 793-7575, or the Office of the Dean of Students, (508) 793-7423, as soon as it is determined that the individual is missing as defined above. The University will then determine the next appropriate course of action within the federal guidelines in place.
Every student (resident and non-resident) has their own student account and may enter or change, under personal information/address, a designated contact person at any time by updating their emergency contact information through CUWeb.
Only authorized campus officials, as part of their responsibilities, and law enforcement officers in furtherance of a missing person investigation, may have access to this information.
Reporting and Investigating Missing Persons
Any report of a missing student will be fully investigated by appropriate University personnel under the joint coordination of the Dean of Students Office and University Police. Further, the assistance of the Worcester Police Department, Massachusetts State Police, or other appropriate law enforcement agency, will be sought if such assistance is indicated and deemed necessary by the initial campus investigation.
When a student is reported missing, Clark University will/may:
- Involve both University Police and the Dean of Students Office in the report and share all relevant information.
- Initiate an investigation to determine where the student might be and if the student can be located.
- Make reasonable efforts to contact that student via phone, cell phone, email, and in person visit to the student's residence or room.
- Contact faculty, peers, roommates and other university members to determine the potential whereabouts of the student.
- If the student cannot be located and remains missing, Clark University will, according to the law, contact Worcester and/or Massachusetts State Police within 24 hours of the initial internal report.
- Notify the emergency contact or legal guardian (for students under the age of 18, unless emancipated) of the status of the investigation within 24 hours of the initial report unless the student has been contacted.
In situations that may indicate a serious threat to a student's wellbeing, Clark University may notify law enforcement agencies and emergency contact(s) immediately. Contact information will be kept confidential as appropriate.
The Dean of Students Office is required by law to inform the designated contact person of a missing student who resides in University property—or the custodial parent or guardian in the case of a minor—within 24 hours of receiving a missing person report.
4. Security of and Access to Campus Facilities
The Physical Plant Department's staff maintains a landscape design that largely eliminates hiding places for potential intruders. Trees and bushes that interfere with lighting and visibility are routinely cut down or trimmed. The University has installed state-of-the-art high-illumination outdoor lighting that significantly improves visibility on campus. Studies of outside lighting throughout the campus remain ongoing, and new lights are added in areas where lighting is a concern.
A computer card entry security system for all University residence halls keeps them locked 24 hours a day, while still giving Clark students access to campus housing. The card system, programmed through a computer at the University Police office, opens the door for a period of seconds. The door locks again immediately when it closes. An alarm will go off at University Police if one of the outside doors is kept open for a period longer than a reasonable time for entry.
Every year ID cards are activated for all returning and first-year residential students which allows them access to their residence hall. Access is terminated at year's end. Should a card be lost or stolen, the access assigned to the card can be removed. Clark University patrols pay particular attention to checking that residence hall doors have not been propped open.
5. Campus Law Enforcement Policy Statements
The Clark University Police Department's Enforcement Authority
The Clark University Police Department, headed by Chief Stephen Goulet, includes 12 officers who are empowered by the Commonwealth of Massachusetts. As such, Clark University police are authorized within a limited geographic area to perform the same duties as any other police officer. They have the authority to wear firearms and to make arrests.
Besides the Clark University campus, Clark officers also patrol the surrounding streets. There, they work in cooperation with the Worcester City Police to protect off-campus students and property. They patrol by foot and by car 24 hours a day, 365 days a year. They are all certified in CPR and other medical emergency techniques. They also are all required by Clark University to undergo special training in such areas as crisis intervention, diversity sensitivity, firearms use, medical emergencies, victim awareness, sexual assault and domestic violence.
Accurate and Prompt Reporting
The Clark University Police urge witnesses or victims of a campus crime or emergency to contact University Police located in the basement of Bullock Hall immediately at extension 7575 or any police officer. Any off campus incidents should be reported to Worcester Police Department at 911 or 508-799-8606. This message is articulated clearly in department publications and at presentations by the University's Crime Prevention Unit during orientation and at periodic residence hall meetings.
Clark University's Response to Reports of Crimes or Emergencies
Clark University response procedures to reports of crimes or emergencies are designed to provide quick and effective service to Clark students, faculty and staff.
The following are among the key elements of the Clark University response:
- A police officer is dispatched to the scene to assess the situation and provide appropriate police action, including taking statements, pursuing evidence or caring for victims. If needed, outside services, such as fire or ambulance services, are requested.
- When a student is injured, University Police respond either by calling an ambulance, taking the student to Health Services or transporting the student to an off-campus health-care facility.
- When a sexual assault is reported, every effort is made to offer support and appropriate treatment to the victim. Taking into consideration the victim's wishes, a report can be made to Worcester Police, who can assign officers from its sexual assault unit to investigate in conjunction with University Police. The victim is advised to seek immediate medical attention. Support and referral to a counselor on campus or at the nearby Worcester Rape Crisis service are offered. The victim's options are outlined, including that of pursuing a course of action through the University's judicial process.
- The chief of police routinely shares information about campus security with the Office of the Dean of Students. The chief also works closely with residential housing officials, comparing information on security concerns, evaluating effectiveness of policies and coordinating availability of educational programs. Other administrative and academic officers of the University are alerted as deemed necessary by the chief of police.
- If the crime is considered indicative of a possible further threat to the safety of students, faculty, or staff, the chief of police issues a timely warning via the University's campus-wide e-mail system.
Relationship With Other Police Agencies
The Clark University Police Department maintains a close relationship with the Worcester City Police and the Massachusetts State Police. The Worcester City Police often maintain an anticrime team designated for the Main South neighborhood in which Clark University is located. Clark University Police and the Worcester Police share police investigative resources, when requested, on campus and in the Main South neighborhood. Worcester Police are notified of all serious crimes reported to Clark University Police to facilitate crime solving. Clark University and the Worcester Police Department work closely to monitor any criminal activity by student organizations that may occur off campus.
Clark University does not have a policy that addresses the confidential reporting process of pastoral and counseling services.
6 & 7. Awareness Security and Crime Prevention Programs
Two student groups work closely with University Police to strengthen security on campus, including the Safety Escort Service and the Emergency Medical Squad. The Escort Service is a student organization that functions to alert University Police to security issues in the University's residence facilities and in its neighborhood. The Escort Service, using two vehicles, provides all members of the Clark community with escort services from 4 p.m. to 4 a.m. during the academic year within a quarter mile of the Clark campus. The Escort Service averages about 250 escorts per night to Clark University students, faculty and staff.
The Emergency Medical Squad also functions during academic sessions. The squad provides emergency medical response to our community.
Clark students, faculty and staff are encouraged to exercise caution appropriate to contemporary living, including using the Escort Service and avoiding walking alone at night.
Crime Awareness and Prevention Programs
Clark's programs for students begin at orientation and continue throughout the year in a range of sessions sponsored by the residential housing staff, University Police and student groups. All first-year and transfer students are encouraged to attend a session on safety and security, led by a crime prevention team of University Police officers. The sessions cover the kinds of precautions students should take in a city environment, reminders of common sense measures that they should follow regularly, information on sexual assault awareness and an introduction to security services that Clark provides.
University Police, working in conjunction with other campus offices, also offer occasional public promotions designed to increase use of the Escort Service.
University Police, at times, offer the Rape Aggression Defense program (RAD). RAD is a common-sense, hands-on approach to educating students about how to avoid dangerous situations and how to better protect themselves in an emergency.
University Police occasionally offer the "Second Chance" program, an effort to warn students and employees who put themselves in dangerous situations, especially walking alone at night. As part of the program, officers identify and approach people whose behavior has placed them in potentially dangerous situations. The officers identify themselves, hand out fact sheets explaining the dangers of walking alone at night and encourage people to call the Escort Service.
The chief of police maintains close contact with groups concerned about campus security issues. He meets periodically with representatives of the student newspaper and members of other student groups.
Throughout the year, every residence hall has at least one safety and security session each semester on subjects such as assault prevention, sexual assault, substance abuse, and emergency procedures. Also important are programs presented by the Dean of Students office to promote awareness of alcohol and drugs as a potential threat to student safety.
Official University publications, including The Undergraduate Student Handbook, the Clark University student handbook, outline University policies regulating undergraduate student conduct. The Undergraduate Student Handbook is distributed to all students, both commuters and residents, and includes information about disciplinary actions that result from violations of University policy. The Undergraduate Student Handbook spells out policies that prohibit the illegal use of alcohol or other drugs, disorderly conduct, harassment of others, hazing or other behavior by which a student might injure himself, herself or another.
University Police works closely with the Clark Anti-Violence Education (CAVE) Program, which was launched in July of 2009 on the Clark University campus. This program is directed by two members of the Clark psychology department, and is funded by generous grants from the U.S. Department of Justice and U.S. Department of Education. The mission of CAVE is to educate about, prevent, and intervene in instances of sexual assault, dating violence, and stalking. Clark University understands that sexual assault, dating violence, and stalking are serious problems among college students, and through the CAVE program, Clark is taking a proactive stance in preventing these problems. Each fall, the CAVE program sponsors the Week One orientation program for incoming students called "Bringing in the Bystander," the purpose of which is to educate students about dating violence and sexual assault, and teach them how to properly and safely intervene before, during, and after instances of dating violence or sexual assault that they may witness or that may involve someone they know. The CAVE program also sponsors ongoing educational and prevention programs throughout the year, including bystander programming for RAs, orientation leaders, and athletes; bringing in guest speakers to discuss these issues with interested groups, such as athletes, LGBT groups, international students, etc.; working closely with Daybreak, the Rape Crisis Center of Central Massachusetts, and New Hope Domestic Violence Services, to bring educational, prevention, and intervention programs to campus; and working closely with campus leaders and authorities to develop and administer effective policies and programs at Clark University. CAVE also offers free advice, advocacy, and treatment to victims, survivors, and their friends.
8. Policies Regarding Alcohol and Drugs
In accordance with the laws of the Commonwealth of Massachusetts, Clark University has mandated that it is illegal for any student under the age of 21 to purchase, consume or possess alcoholic beverages. Those students who are of legal age may consume alcohol in private residence areas and at functions where approval for alcohol consumption has been obtained. Through The Undergraduate Student Handbook, the University communicates to students, who are legally able to consume alcohol, that it is a violation of state law to serve alcohol to students who are under the legal age, or to purchase or obtain alcohol for them.
The unlawful manufacture, distribution, possession or use of a controlled substance is prohibited in or on any University property. The University is committed to providing a drug-free environment for all members of the Clark community and is in compliance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1986. Students who violate University policy will be subject to disciplinary action. The University's disciplinary procedures are described in Synergy. Policies for administrative and staff members are outlined in the Employee Handbook for Administration and Staff.
The Dean of Students Office and Wellness Outreach Coordinators offer counseling and other services for those students recovering from or seeking to break dependence to alcohol or drugs. The services include alcohol and drug assessment and education sessions, counseling and referrals for students needing more intensive therapy or treatment. Residence hall awareness programs, training for residence advisors in recognizing signs of substance abuse, substance-free housing alternatives and referrals for students needing counseling are offered through the residence halls.
Clark University is committed to promoting and retaining a capable and healthy workforce. The Clark University Employee Assistance Program was created to provide Clark employees and their families with an opportunity to identify potential problems and prevent them from becoming major obstacles in their work and personal lives. The program enables Clark employees and their families to obtain, at no cost, confidential assessment and referral services for problems such as alcoholism or drug abuse.
Policies for Campus Social Events where Alcohol is Served
Social events where alcohol is served are subject to specific regulations. An alcohol beverage permit is required for any function at which alcohol is sold.
University Police must be hired by event organizers to be on duty at on-campus, nonresidential social events where alcohol is served. These social functions are open only to members of the Clark community and their invited guests.
At these events, alcoholic beverages are served under the direction of the University. Alcoholic beverages are available only in a separate area designated for the serving and consumption of alcohol. Only those persons who are of legal drinking age and who have appropriate identification are permitted into this area. A driver's license, liquor purchasing card or passport constitute appropriate identification. Alcoholic beverages may not be removed from the designated area. Regardless of a person's age, alcoholic beverages may not be consumed in public areas as defined by state law. Hosts must serve food and nonalcoholic beverages at all functions at which alcohol is served. Nonalcoholic beverages must be featured as prominently as the alcoholic beverages.
Advertisements for any University event where alcoholic beverages are served must mention the availability of nonalcoholic beverages as prominently as alcohol. Alcohol cannot be used as an inducement to participate in a campus event. Promotional material must not make reference to the amount or price of alcoholic beverages available.
Violation of the University Alcohol Policy may result in disciplinary sanctions. A full description of policies for campus social events is outlined in The Undergraduate Student Handbook.
9. Sexual Offenses
According to the Clark University Sexual Violence Policy, sexual offenses include, but are not limited to:
1. Sexual Harassment
Sexual Harassment consists of any unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature. This includes, but is not limited to: submission to, or rejection of, such conduct that is made either implicitly or explicitly a term or condition of employment or participation in an education program; submission to, or rejection of, such conduct that is used as the basis for employment or academic decisions affecting a student; such conduct that has the purpose or effect of interfering with a student's work or academic performance; or such conduct that creates a hostile or intimidating work or academic environment.
2. Sexual Assault
Sexual Assault is any sexual penetration (anal, oral or vaginal), however slight, with any object or sexual intercourse by a man or woman upon a man or woman without effective consent. Sexual penetration includes vaginal or anal penetration by a penis, object, tongue or finger and oral copulation by mouth to genital contact or genital to mouth contact.
3. Sexual Misconduct
Sexual Misconduct is any intentional sexual touching, however slight, with any object by a man or woman upon a man or woman without effective consent. Sexual touching includes any bodily contact with the breasts, groin, genitals, mouth or other bodily orifice of another or any other bodily contact in a sexual manner. Any disrobing of another or exposure to another by a man or woman without effective consent is considered a violation of this policy.
4. Sexual Exploitation
Sexual Exploitation occurs when a student takes non-consensual or abusive sexual advantage of another for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute Sexual Assault, Sexual Misconduct, or Sexual Harassment. Examples of Sexual Exploitation include, but are not limited to: making public sexual activity with another student without that other student's consent; prostituting another student; non-consensual video- or audio-taping of sexual activity; going beyond the boundaries of consent (such as letting your friends hide in the closet to watch you having consensual sex); voyeurism; and/or knowingly transmitting an sexually transmitted infection (STI) or HIV to another student.
Clark University offers several types of educational programming throughout the academic year to promote awareness of rape, acquaintance rape, and other forcible and non-forcible sex offenses.
The Clark Anti-Violence Education (CAVE) Program is designed to educate about, prevent, and intervene in instances of sexual assault, dating violence, and stalking. Each fall, the CAVE program sponsors the Week One orientation program for incoming students called "Bringing in the Bystander," the purpose of which is to educate students about dating violence and sexual assault, and teach them how to properly and safely intervene before, during, and after instances of dating violence or sexual assault that they may witness or that may involve someone they know. The CAVE program also sponsors ongoing educational and prevention programs throughout the year, including bystander programming for RAs, orientation leaders, and athletes; bringing in guest speakers to discuss these issues with interested groups, such as athletes, LGBT groups, international students, etc.; working closely with Daybreak, the Rape Crisis Center of Central Massachusetts, and New Hope Domestic Violence Services, to bring educational, prevention, and intervention programs regarding sexual assault and related offenses to campus; and working closely with campus leaders and authorities to develop and administer effective policies and programs at Clark University. CAVE also offers free advice, advocacy, and treatment to victims, survivors, and their friends. Please visit their website at www.clarku.edu/cave for more information.
University Police, at times, offer the Rape Aggression Defense program (RAD). RAD is a common-sense, hands-on approach to educating students about how to avoid dangerous situations and how to better protect themselves in an emergency. Throughout the year, every residence hall has at least one safety and security session each semester on subjects, and a focus of such a session is occasionally sexual assault.
Also important are programs presented by the Dean of Students office to promote awareness of alcohol and drugs as a potential threat to student safety, healthy relationships, and sexual assault. They also publish the "Survivors' Guide," which is a comprehensive publication outlining what sexual assault is and what to do if either you or a friend have been sexually assaulted. The Survivors Guide can be found on the Dean of Students webpage: www.clarku.edu/offices/dos/survivorguide/intro.cfm
The Undergraduate Student Handbook, outlines University policies regulating undergraduate student conduct, including violation of the Sexual Violence Policy. Synergy is distributed to all students, both commuters and residents, and includes information about disciplinary actions that result from violations of University policy. Each fall during orientation, the Dean of Students Office provides a comprehensive overview of all university policies, including the sexual violence policy, during orientation. The full Sexual Violence policy can be found on the Dean of Students webpage: www.clarku.edu/offices/dos/pdfs/Sexual_Misconduct_Policy.pdf
Procedures to Follow When a Sex Offense Occurs
Clark University takes all forms of sexual violence very seriously. In order to provide a safe campus community, within which all members are valued and respected, policies and procedures for addressing sexual violence have been established and are summarized below. Acts of sexual violence carried out by and/or against university community members will not be tolerated and are punishable under university policies and Massachusetts laws. The University will work with the alleged victim and explain all available options to him/her. Upon hearing those options and making a decision on any process or combination of processes, the University will assist to the degree necessary, appropriate, and desired.
If you believe that you have experienced any type of non-consensual sexual contact, you can contact any of the following offices on campus, and they will provide you with your options for how and where to officially report, should you decide to do so:
Dean of Students: www.clarku.edu/offices/dos/; 508-793-7423
University Police: www.clarku.edu/offices/police/; 508-793-7575
Counseling Services: www.clarku.edu/offices/counseling/; 508-793-7678
Clark Anti-Violence Education Program: www.clarku.edu/cave; 508-793-7790
Health Services: http://www.clarku.edu/offices/health/index.cfm; 508-793-7467
Different people on campus have different reporting responsibilities, and different abilities to maintain your confidentiality, depending on their roles at the university. When consulting campus resources, victims should be aware of confidentiality and mandatory reporting, in order to make informed choices. On campus, some resources may maintain your complete confidentiality, offering you options and advice without any obligation to tell anyone, unless you want them to. Other resources are expressly there for you to report crimes and policy violations, and they will take action when you report your victimization to them. Most resources on campus fall in the middle of these two extremes. Neither the university nor the law requires them to divulge private information that you share with them, except in extremely rare circumstances, described below. You may seek assistance from them without starting a chain of events that takes things out of your control, or violates your privacy.
To Report Confidentially
If you desire that details of the incident be kept confidential, you should speak with on-campus counselors, campus health service providers, or off-campus rape crisis resources, who will maintain confidentiality. Counselors at the Clark Anti-Violence Education Program and University Counseling Center are available to help you free of charge, and can be seen during their normal operating hours.
You can seek advice from certain resources that are not required to tell anyone else your private, personally identifiable information unless there is cause for fear for your safety, or the safety of others. These resources include those without supervisory responsibility or remedial authority to address Sexual Harassment/Misconduct/Assault/Exploitation, such as faculty members, advisors to student organizations, career services staff, admissions officers, student activities personnel, and many others. You can also talk with your RA, but note that your RA will call the Dean of Students office and reveal your name to the Dean of Students. The Dean of Students is also a quasi-confidential reporting resource. They will not file an official report if you do not want them to, but can offer you various options to keep you safe. If you are unsure of someone's duties and ability to maintain your privacy, ask them before you talk to them. They will be able to tell you, and help you make decisions about who can help you best. If your personally identifiable information is shared, it will be shared with as few people as possible, and all efforts will be made to protect your confidentiality to the greatest extent.
Non-Confidential Reporting Options
You are encouraged to speak to officials of the institution to make formal reports of incidents (deans, vice presidents, or other administrators with supervisory responsibilities, university police, and human resources). You have the right and can expect to have incidents of Sexual Harassment/Misconduct/Assault/Exploitation to be taken seriously by the university when formally reported, and to have those incidents investigated and properly resolved through administrative procedures. Formal reporting does not mean that your report will not be confidential, but it does mean that people who need to know will be told, and information will be shared as necessary with investigators, witnesses, and the accused. The circle of people will be kept as tight as possible, to preserve your rights and privacy.
Federal Statistical Reporting Obligations
Certain campus officials have a duty to report Sexual Assault for federal statistical reporting purposes. All personally identifiable information is kept confidential, but statistical information must be passed along to campus law enforcement regarding the type of incident and its general location (on- or off-campus, in the surrounding area, but no addresses are given), for publication in the annual Campus Security Report. This Report helps to provide the community with a clear picture of the extent and nature of campus crime, to ensure greater community safety. Mandated federal reporters include: student/conduct affairs, campus law enforcement, local police, coaches, athletic directors, residence life staff, student activities staff, human resources staff, advisors to student organizations and any other official with significant responsibility for student and campus activities.
Federal Timely Warning Reporting Obligations
Victims of Sexual Assault should also be aware that university administrators must issue timely warnings for incidents reported to them that pose a substantial threat of bodily harm or danger to members of the campus community. The university will make every effort to ensure that a victim's name and other identifying information is not disclosed, while still providing enough information for community members to make safety decisions in light of the danger. The reporters for timely warning purposes are exactly the same as detailed at the end of the above paragraph.
Importance of Preserving Evidence
Physical evidence of a criminal sexual assault must be collected within 72 hours. If you believe you have been a victim of a criminal sexual assault, you should go to UMass Memorial Hospital Emergency Department (119 Belmont Street, Worcester, MA 01605), before washing yourself or your clothing. The Sexual Assault Nurse Examiner (a specially trained nurse) at UMass Memorial Hospital is on call 24 hours a day, 7 days a week (call the Emergency Department at 508-334-6481, if you first want to speak to the nurse; ED will refer you). A representative from the university can also accompany you to the hospital and University Police can provide transportation. If you go to the hospital, local police will be called, but you are not obligated to talk to the police or to prosecute. The exam will help to keep that option open for you, should you decide later to exercise it. The hospital staff will collect evidence, check for injuries, and address the possibility of exposure to sexually transmitted infections. If you have changed clothing since the assault, bring the clothing you had on at the time of the assault with you to the hospital in a clean, sanitary container such as a clean paper grocery bag or wrapped in a clean sheet (plastic containers do not breathe, and may render evidence useless). If you have not changed clothes, bring a change of clothes with you to the hospital, if possible, as they will likely keep the clothes you are wearing as evidence. You can take a support person with you to the hospital, and they can accompany you through the exam, if you want. Do not disturb the crime sceneâ€”leave all sheets, towels, etc. that may bear evidence for the police to collect.
Off-Campus Criminal Justice and Support Services
In addition to the on-campus services listed above, several off-campus services are available to assist victims of sexual assault. You can always contact the Worcester Police Department, and any of the above-mentioned on-campus services will assist you in contacting them should you wish to do so. The Worcester Police Department can be reached by calling 911 or 508-799-8606.
Off-campus support and counseling services are available through the Rape Crisis Center of Central Massachusetts. They have a 24-hour hotline: 1-800-870-5905 or (for support in Spanish) 1-800-223-5001. Their webpage is available at: http://www.rapecrisiscenter.org/index.html
Additional sources of off-campus support services that focus on specific populations can be found on the CAVE webpage: www.clarku.edu/offices/cave/off-resources.cfm
Changes in Academic and Living Situations
If you want to move, you may request a room change from the Dean of Students Office or a Residential Life and Housing official. Room changes under these circumstances are considered emergencies. It is the University's policy that in emergency room changes, the student is moved to the first available suitable room. If you want the accused to move, and believe that you have been the victim of Sexual Harassment/Misconduct/Assault/Exploitation, you must be willing to pursue formal University conduct action. If the information is clear and convincing, the University will place the alleged perpetrator on "interim suspension", which would require him/her to leave campus. If the information is unclear, the University will move forward with judicial action, but may not force the perpetrator to move simply based upon the accusing student's request.
Other accommodations available to you might include:
- Assistance from university support staff in completing the relocation;
- Arranging to dissolve a housing contract and pro-rating a refund;
- Exam (paper, assignment) rescheduling;
- Taking an incomplete in a class;
- Transferring class sections;
- Temporary withdrawal;
- Medical leave;
- Alternative course completion options.
Procedures for Campus Disciplinary Action
Any member of the Clark community may initiate the University's judicial process for a student's violation of the sexual violence policy. For this to occur, a complaint must be submitted to the Dean of Students Office, in writing, alleging that a student was responsible for one or more specific violations of the Sexual Violence Policy. Upon receiving a referral of a case for resolution, the University Judicial Board (UJB) chair will notify all involved students and the board of the scheduled hearing. The student responding to the complaint will be provided with a written statement of the complaint and will be given access to a copy of all relevant materials.
All cases referred to the UJB will be handled as soon as is practical. Typically, cases will be heard within a two-week period after a complaint is filed. Exceptions may be made by the board as deemed necessary. Both the complainant and the respondent may request the assistance of an adviser. The adviser may be an individual of the student's choosing from within the Clark community. If the adviser will attend the hearing, his/her name should be shared with the chair at least 24 hours in advance of the hearing. During the hearing, the adviser's role will be limited to consultation with the advisee.
During the hearing, normally only the complainant, the respondent, board members, witnesses, and advisers may be present. Witnesses shall only be present when sharing information with the board, except at the discretion of the chair. The UJB may require the cooperation of any member of the Clark community in providing information during the hearing. However, no member of the University staff with whom the respondent has entered into a confidential relationship can be required to give information arising from that role without the permission of the respondent.
During a hearing, the board will allow the complainant and the respondent to share information, to allow witnesses to share information, and to ask questions of each other directly or through the chair. Names of witnesses being called by either party must be shared with the chair at least 24 hours in advance of the hearing. All witnesses must provide the chair with a written statement 24 hours prior to the hearing.
All information shared at the hearing is recorded, with the consent of all persons present, for the board's review. The board's deliberation is not taped. If any person scheduled to be present at the hearing objects to having the hearing recorded, s/he must give notice of this to the chair of the UJB 24-hours in advance of the hearing. In this event, provisions will be made to transcribe the hearing information on paper.
If the respondent chooses to not speak at or attend the hearing, the UJB procedures will still be followed and sanctions, if appropriate, will be imposed. The chair may remove any individual who impedes the judicial process. The chair will act to promote a civil and respectful proceeding. The board may recess or continue a case, at its discretion.
Clark's judicial process requires that complainants and respondents have an opportunity to question each other in the presence of the board during any hearing. However, in cases involving physical and/or sexual violence or whenever deemed appropriate by the chair, alternative hearing board procedures are possible to insure the safety of all participants. For example, a complainant/respondent may participate in a hearing via video conferencing from a private room on campus, have a physical divider placed in the hearing room to separate parties from each other, or request to have a police officer at the hearing.
The UJB invokes an evidentiary standard of "clear and convincing" when determining whether a violation has occurred. Following completion of the hearing, the board members shall decide by majority vote whether the respondent was responsible for the violation(s) of the Code of Student Conduct. If the decision is affirmative, the board members will, by a separate majority vote, determine the sanction, if one is deemed appropriate, that will be recommended to the Dean of Students. Records of previous disciplinary action may be used in determining a sanction. The Dean of Students, or his/her designee, shall have the right to adopt the board's recommendation or impose a different sanction.
At the conclusion of the judicial proceeding, the Dean of Students, or his/her designee shall share the final decision with the respondent, delivered by campus mail and in writing, in the name of the University. The Dean of Students, or his/her designee, will notify the complainant of the decision and any portion of a sanction that limits contact between the complainant and the respondent. In sexual assault, sexual misconduct and sexual exploitation hearings, the complainant is entitled to the hearing board's disposition and summary of all imposed sanctions. Complainants in non-consensual sexual assault, sexual misconduct, sexual exploitation, sexual harassment, stalking, and relationship violence incidents have an absolute right to be informed of the outcome and sanctions of the hearing, in writing, without condition or limitation.
When an allegation of sexual violence is brought to the administration, and a respondent is found to have violated this policy, serious sanctions will be used to ensure that such actions are never repeated. All members of the community are expected to conduct themselves in a manner that does not infringe on the rights of others. Clark University's Sexual Violence Policy has been developed to reaffirm these principles and to provide recourse for those individuals whose rights have been violated. Students at Clark University are responsible for being familiar with and abiding by the standards of conduct set forth herein.
Any student found responsible for violating the policy on Sexual Misconduct (where no intercourse has occurred) will likely receive a sanction ranging from warning to expulsion, depending upon the severity of the incident, and taking into account any previous campus conduct code violations.*
Any student found responsible for violating the policy on Sexual Assault will likely face a recommended sanction of suspension or expulsion.*
Any student found responsible for violating the policy on Sexual Exploitation or Sexual Harassment will likely receive a recommended sanction ranging from warning to expulsion, depending upon the severity of the incident, and taking into account any previous campus conduct code violations.*
*The judicial board reserves the right to broaden or lessen any range of recommended sanctions in the complaint of serious mitigating circumstances or egregiously offensive behavior. Neither the initial hearing officers nor any appeals body or officer will deviate from the range of recommended sanctions unless compelling justification exists to do so.
10. Sex Offender Registry Information
Students, faculty and staff members can obtain information on registered sexual offenders living in the immediate area by contacting the Worcester Police Department or by going to the following webpage: www.city-data.com/so/so-Worcester-Massachusetts.html. General information about the Commonwealth of Massachusetts Sex Offender Registry Board can be found at www.mass.gov/sorb or by calling (978)740-6400.
You may also write them at:
Commonwealth of Massachusetts Sex Offender Registry Board
PO Box 4547
Salem, MA 01970