Information Technology Services

Data Backup

Your Data and You

As we approach the end of the semester, it’s critical that you make sure you save your work often and have a back-up of the files on your computer. Your data is too important to risk. Don’t assume that your important documents, music, pictures, etc, will be safe. A computer can crash at any time, potentially making the data on it impossible to recover. Backing-up your data helps to keep you protected from such possibilities.

Final Papers & Projects
If you are working on a final paper, project or research, make sure you save the file often so you don’t lose edits. It is also important to save your files to your Clark network share (the S drive under My Computer) or a flash drive. DO NOT EDIT documents directly from an email! Editing a document that you email to yourself without first saving the file to a flash drive or network drive often ends badly.

If you use public computers like the ones in the AC or Goddard Library do not save your documents on the computer. There is no guarantee that the same computer will be available tomorrow or that the file will even be there; the computers are reformatted often.

Saving files to your Clark Network share allows you to access that file from any Clark managed computer as well as from your own computer. The data that you store on your network share is backed-up by ITS on a daily basis and you can even restore your data to a previous point in time. These tools are in place to help you, use them! For more information visit: http://www.clarku.edu/offices/its/fileserver/connect_pfs.cfm and http://www.clarku.edu/offices/its/kb/fileserver/PreviousVersion.pdf

Back-up your data NOW!
Backing-up your computer means you won’t lose all your data if it crashes. If anything goes wrong with your computer and you’ve backed-up all your data, you can rest easy knowing you have all the data and can access it on another computer. If you haven’t backed up your data and your hard-drive crashes, then you might not be able to recover your files. At that point, you’d be left with only a couple options:

  1. Take the hard drive to a business that could attempt to recover your data. This will take time, cost several hundred dollars and there is no guarantee that they’ll be able to recover the files.
  2. Recreate all the files from scratch (which is often impossible for pictures and long documents).

Be prepared for disaster recovery
Give yourself the best chance to succeed! Create a back-up, whether on a flash drive, an external hard drive or your student network share. Burn a cd/dvd if you must, just say yes to a back-up. Remember, if you are unsure how to perform a back-up or use any of the tools mentioned in this article, visit the Help Desk.


Clark ITS is committed to helping you. If you have any questions, need help or advice, please let us know.

Clark ITS Help Desk | Clark University - Academic Commons
helpdesk@clarku.edu | P: 508-793-7745
http://www.clarku.edu/helpdesk
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Never share your Clark Account Password, ITS will never ask you for this personal information.