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Clark University
Office of
Information Technology Services

Media Services is a department that supports AV needs across campus – in the classrooms, at major events, and for curricular and extracurricular projects.

Click here for more information on how Media Services can support your events. 

Lending Library

Media Services offers an equipment-lending inventory that may be utilized for academic and administrative (including short-term use for academic projects) purposes and/or for use while traveling on University business.

The lending items include:

  • Projectors
  • Recording and playback devices
  • Microphones
  • DVD players (including region free models)
  • And more….

See the pricing table  for a list of services and equipment available for reservation/delivery. If you are looking for something not on the list, please contact the Help Desk (helpdesk@clarku.edu, 1-508-793-7745). We often have it, but haven’t listed it, or can possibly source it for you.

To reserve and schedule media equipment, please contact the Help Desk (helpdesk@clarku.edu, 1-508-793-7745)

Media Services will confirm all reservations via email once we enter them into our reservation system. This generally happens within one-three business day of a request. If you do not receive a confirmation, please call to follow-up on your request.

All equipment is available on a first-come, first-served basis. For reservations of equipment or services that involve staffing/delivery/software installation, we request two weeks notice.

If you do not require delivery, feel free to contact us with as little as one business day’s notice. Assuming inventory availability we should be able to meet your needs.

In cases where a faculty member is requiring or suggesting students make use of Media Services equipment to complete projects, we request that the faculty member give us advance notice so that we can ensure we have adequate resources available to accommodate potential need.

In the case of recurring requests for projector carts, we will first look to meet requests in one of the university’s technology-equipped classrooms or teaching labs.

Weather and building conditions impact our ability to deliver equipment. If we are unable to meet your needs or accommodate your reservation, we will let you know as soon as possible and work with you as best we can to find an alternative solution.

Pricing Information

Tier Explanations

Tier 1 pricing is generally applied to equipment reserved by departments or offices at the University for educational or administrative function.

The term “educational” is generally understood to include services required for courses, course delivery and/or directly related course activities. It may also include educational activities organized by Student Life, Human Resources, Career Services, etc.

It does not generally apply to events such as Commencement, Alumni Weekend, Orientation, etc.

Tier 2 pricing is generally applied to equipment or services reserved for University events that are open to the public and University-related use that is neither academic or administrative in nature.

These “fee for use” activities might include but are not limited to: Alumni events, public lectures or concerts, entertainment functions sponsored by student organizations, events funded or associated with grants, etc.

Tier 2 would also include use by non-profit groups hosting an event at Clark affiliated with a department or individual.

Tier 3 pricing is generally applied to equipment or services reserved for events characterized as “external”.

Labor & Services

Category Item Description Tier 1 Tier 2 Tier 3
Conversion/Duplication Audio tape > CD conversion $10.00 $20.00 N/A
Conversion/Duplication CD duplication $10.00 $20.00 N/A
Conversion/Duplication DVD duplication $10.00 $20.00 N/A
Conversion/Duplication VHS > DVD duplication/conversion $10.00 $20.00 N/A
Conversion/Duplication MiniDV > DVD conversion $10.00 $20.00 N/A
Labor Proctoring, Equipment Operator, Technical (3 hr min) $35/hr $45/hr $55/hr
Labor Technical Consulting, Project Planning, Professional Services $35/hr $45/hr $200/hr
Labor Delivery, Setup & Takedown $25/hr in non-regular service hours $35/hr $55/hr
Rooms (classrooms/labs/other) Clark Guest account (required to access certain Clark resources) $100.00 $200.00 $300.00
Rooms (classrooms/labs/other) Wireless network access for events/conference participants $100.00 $200.00 $300.00
Rooms (classrooms/labs/other) Labs (JC103, JC105) no charge no charge $25 per computer
Rooms (classrooms/labs/other) General “Smart” Classrooms no charge no charge $200
Service DVD with label and case $10.00 $10.00 $10.00
Service Video Conferencing Call for Quote Call for Quote Call for Quote
Service Live video encoding for webcasting Call for Quote Call for Quote Call for Quote
Service Digital video editing and/or authoring (a minimum of 4 hours editing time is generally required for projects) $55/hr $65/hr $125/hr
Service Video production, 2 cameras + media (off campus locations – add travel time, 3 hour minimum in non standard hours) Call for Quote Call for Quote Call for Quote
Service Video production, single camera + media (off campus locations – add travel time)*** $100/hr $125/hr. $200/hr

Poster Printing

Category Item Description Tier 1 Tier 2 Tier 3
Poster Printing Poster Tube Accommodates 36″ & 42″ prints 5 per tube 5 per tube 10 per tube
Poster Printing Paper Glossy Paper 42″ 14.50 per linear ft. 14.50 per linear ft. 45 per linear ft.
Poster Printing Paper Glossy Paper 36″ 12.50 per linear ft. 12.50 per linear ft. 40 per linear ft.
Poster Printing Paper Heavy Bond  Matte Paper 42″ 7.25 per linear ft. 7.25 per linear ft. 35 per linear ft.
Poster Printing Paper Heavy Bond  Matte Paper 36″ 6.25 per linear ft. 6.25 per linear ft. 30 per linear ft.

Equipment for Reservation

Equipment Tier 1 Tier 2 Tier 3
Television with VCR/DVD player no charge 30 65
DVD player no charge 15 30
Regon Free DVD Player no charge 15 30
VHS VCR no charge 15 30
Laptop computer (PC) no charge 40 110
Data/Video projector no charge 35 80
35mm slide projector no charge 20 45
Overhead projector (transparencies) no charge 15 30
Document Camera no charge 20 45
Projection screen (6′ or 4′) no charge 15 30
Projection screen (8′) no charge 75 75
Camcorder with tripod no charge 35 60
Digital still camera with tripod no charge 25 50
Large sound system (includes one wired microphone) no charge 80 175
Small sound system (includes one wired microphone) no charge 50 90
Microphone with cable and stand no charge 10 25
Wireless microphone no charge 30 75
Audio mixer (4-channel) no charge 20 40
Audio mixer (16-channel) no charge 40 75
Personal battery powered sound system no charge 20 45
Portable CD/tape player (boom box) no charge 15 25
Headphones no charge 10 15
Computer speakers no charge 10 15
Speaker telephone (conference phone) no charge 20 30
Optical Drive no charge 10 25
USB DVD Burner no charge 10 25
Digital Audio Recorder no charge 25 50
WebCam no charge 10 20
Clickers (audience response system, up to 120…Limited availability, not reservable for every class session) no charge 2 5
PowerPoint Remote no charge 10 25
Laser Pointer no charge 5 15
Contact Information

ITS Help Desk

Call or Email
Help Desk Hours

  • Fall 2023 Hours

    Monday-Thursday: 8am – 12am
    Friday: 8am – 5pm
    Saturday: 12pm – 5pm
    Sunday: 12pm-12am