Media Services
Reserve/Schedule Media Equipment
To reserve and schedule media equipment, please contact the Help Desk (helpdesk@clarku.edu, 1-508-793-7745)
Media Services will confirm all reservations via email once we enter them into our reservation system. This generally happens within one-three business day of a request. If you do not receive a confirmation, please call to follow-up on your request.
All equipment is available on a first-come, first-served basis. For reservations of equipment or services that involve staffing/delivery/software installation, we request two weeks notice.
If you do not require delivery, feel free to contact us with as little as one business day’s notice. Assuming inventory availability we should be able to meet your needs.
Curricular, recurring or long-term reservations
In cases where a faculty member is requiring or suggesting students make use of Media Services equipment to complete projects, we request that the faculty member give us advance notice so that we can ensure we have adequate resources available to accommodate potential need.
In the case of recurring requests for projector carts, we will first look to meet requests in one of the university’s technology-equipped classrooms or teaching labs.
Weather and our ability to deliver equipment
Weather and building conditions impact our ability to deliver equipment. If we are unable to meet your needs or accommodate your reservation, we will let you know as soon as possible and work with you as best we can to find an alternative solution.
Pricing Information
Tier Explanations
Tier 1
Tier 1 pricing is generally applied to equipment reserved by departments or offices at the University for educational or administrative function.
The term “educational” is generally understood to include services required for courses, course delivery and/or directly related course activities. It may also include educational activities organized by Student Life, Human Resources, Career Services, etc.
It does not generally apply to events such as Commencement, Alumni Weekend, Orientation, etc.
Tier 2
Tier 2 pricing is generally applied to equipment or services reserved for University events that are open to the public and University-related use that is neither academic or administrative in nature.
These “fee for use” activities might include but are not limited to: Alumni events, public lectures or concerts, entertainment functions sponsored by student organizations, events funded or associated with grants, etc.
Tier 2 would also include use by non-profit groups hosting an event at Clark affiliated with a department or individual.
Tier 3
Tier 3 pricing is generally applied to equipment or services reserved for events characterized as “external”.
Labor & Services
| Category | Item Description | Tier 1 | Tier 2 | Tier 3 |
|---|---|---|---|---|
| Conversion/Duplication | Audio tape > CD conversion | $10.00 | $20.00 | N/A |
| Conversion/Duplication | CD duplication | $10.00 | $20.00 | N/A |
| Conversion/Duplication | DVD duplication | $10.00 | $20.00 | N/A |
| Conversion/Duplication | VHS > DVD duplication/conversion | $10.00 | $20.00 | N/A |
| Conversion/Duplication | MiniDV > DVD conversion | $10.00 | $20.00 | N/A |
| Labor | Proctoring, Equipment Operator, Technical (3 hr min) | $35/hr | $45/hr | $55/hr |
| Labor | Technical Consulting, Project Planning, Professional Services | $35/hr | $45/hr | $200/hr |
| Labor | Delivery, Setup & Takedown | $25/hr in non-regular service hours | $35/hr | $55/hr |
| Rooms (classrooms/labs/other) | Clark Guest account (required to access certain Clark resources) | $100.00 | $200.00 | $300.00 |
| Rooms (classrooms/labs/other) | Wireless network access for events/conference participants | $100.00 | $200.00 | $300.00 |
| Rooms (classrooms/labs/other) | Labs (JC103, JC105) | no charge | no charge | $25 per computer |
| Rooms (classrooms/labs/other) | General “Smart” Classrooms | no charge | no charge | $200 |
| Service | DVD with label and case | $10.00 | $10.00 | $10.00 |
| Service | Video Conferencing | Call for Quote | Call for Quote | Call for Quote |
| Service | Live video encoding for webcasting | Call for Quote | Call for Quote | Call for Quote |
| Service | Digital video editing and/or authoring (a minimum of 4 hours editing time is generally required for projects) | $55/hr | $65/hr | $125/hr |
| Service | Video production, 2 cameras + media (off campus locations – add travel time, 3 hour minimum in non standard hours) | Call for Quote | Call for Quote | Call for Quote |
| Service | Video production, single camera + media (off campus locations – add travel time)*** | $100/hr | $125/hr. | $200/hr |
Poster Printing
| Category | Item | Description | Tier 1 | Tier 2 | Tier 3 |
|---|---|---|---|---|---|
| Poster Printing | Poster Tube | Accommodates 36″ & 42″ prints | 5 per tube | 5 per tube | 10 per tube |
| Poster Printing | Paper | Glossy Paper 42″ | 14.50 per linear ft. | 14.50 per linear ft. | 45 per linear ft. |
| Poster Printing | Paper | Glossy Paper 36″ | 12.50 per linear ft. | 12.50 per linear ft. | 40 per linear ft. |
| Poster Printing | Paper | Heavy Bond Matte Paper 42″ | 7.25 per linear ft. | 7.25 per linear ft. | 35 per linear ft. |
| Poster Printing | Paper | Heavy Bond Matte Paper 36″ | 6.25 per linear ft. | 6.25 per linear ft. | 30 per linear ft. |
Equipment for Reservation
| Equipment | Tier 1 | Tier 2 | Tier 3 |
|---|---|---|---|
| Television with VCR/DVD player | no charge | 30 | 65 |
| DVD player | no charge | 15 | 30 |
| Regon Free DVD Player | no charge | 15 | 30 |
| VHS VCR | no charge | 15 | 30 |
| Laptop computer (PC) | no charge | 40 | 110 |
| Data/Video projector | no charge | 35 | 80 |
| 35mm slide projector | no charge | 20 | 45 |
| Overhead projector (transparencies) | no charge | 15 | 30 |
| Document Camera | no charge | 20 | 45 |
| Projection screen (6′ or 4′) | no charge | 15 | 30 |
| Projection screen (8′) | no charge | 75 | 75 |
| Camcorder with tripod | no charge | 35 | 60 |
| Digital still camera with tripod | no charge | 25 | 50 |
| Large sound system (includes one wired microphone) | no charge | 80 | 175 |
| Small sound system (includes one wired microphone) | no charge | 50 | 90 |
| Microphone with cable and stand | no charge | 10 | 25 |
| Wireless microphone | no charge | 30 | 75 |
| Audio mixer (4-channel) | no charge | 20 | 40 |
| Audio mixer (16-channel) | no charge | 40 | 75 |
| Personal battery powered sound system | no charge | 20 | 45 |
| Portable CD/tape player (boom box) | no charge | 15 | 25 |
| Headphones | no charge | 10 | 15 |
| Computer speakers | no charge | 10 | 15 |
| Speaker telephone (conference phone) | no charge | 20 | 30 |
| Optical Drive | no charge | 10 | 25 |
| USB DVD Burner | no charge | 10 | 25 |
| Digital Audio Recorder | no charge | 25 | 50 |
| WebCam | no charge | 10 | 20 |
| Clickers (audience response system, up to 120…Limited availability, not reservable for every class session) | no charge | 2 | 5 |
| PowerPoint Remote | no charge | 10 | 25 |
| Laser Pointer | no charge | 5 | 15 |
ITS Help Desk
1-508-793-7745
Academic Commons, Plaza Level
- Mon – Thurs: 8 am – 12 am
- Fri: 8 am – 5 pm
- Sat: 12 pm – 5 pm
- Sun: 12 pm – 12 am