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COVID-19: Clark University has made significant changes to our operations.

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ITS maintains an equipment lending inventory, managed out of the Media Services office, that may be utilized for academic and administrative (including short-term use for academic projects) purposes and/or for use while traveling on University business.

The lending items include:

  • Laptops
  • Projectors
  • Recording and playback devices
  • Microphones
  • DVD players (including region free models)
  • iPads and more.

See the pricing table  for a list of services and equipment available for reservation/delivery. If you are looking for something not on the list, please check with our office. We often have it, but haven’t listed it.

Scheduling the use of Media Services equipment or services is simple. You may:

  1. drop by our offices on the ground floor of Jonas Clark Hall;
  2. call us at 1-508-793-7724;
  3. email us at media@clarku.edu.

Media Services will confirm all reservations via email once we enter them into our reservation system. This generally happens within one business day of a request. If you do not receive a confirmation, please call to follow-up on your request.

All equipment is available on a first-come, first-served basis. For reservations of equipment or services that involve staffing/delivery/software installation, we request approximately 2 weeks notice. If you do not require delivery, feel free to contact us with as little as one business day’s notice. Assuming inventory availability we should be able to meet your needs.

In cases where a faculty member is requiring or suggesting students make use of Media Services equipment to complete projects, we request that a faculty person give us advance notice so that we can ensure we have adequate resources available to accommodate potential need.

In the case of recurring requests for projector/laptops or laptop carts, we will first look to meet requests in one of the university’s technology-equipped classrooms or teaching labs.

Weather and building conditions impact our ability to deliver equipment. If we are unable to meet your needs or accommodate your reservation, we will let you know as soon as possible and work with you as best we can to find an alternative solution.

Labor & Services

*Proctoring/Delivery may be required for use of these rooms/resources.
Labs contain 31/33 Windows-based computers, respectively, per room, 8 computer minimum, software installation extra.

**Access will be granted via a passphrase that will be unique to the event and will be provided to the event sponsor to manage (i.e. it will be up to him/her to communicate to their event guests how to connect to Clark’s wireless network during their stay). This service requires at least 10 business day notice to set up and configure.

***Fee based on duration of event being videotaped plus 1 hr. setup/test equipment, and 1 hr. breakdown – (3 Hour Minimum)


Category Item Description Tier 1 Tier 2 Tier 3
Labor Delivery, Setup & Takedown $25/hr in non-regular service hours $35/hr $55/hr
Labor Proctoring, Equipment Operator, Technical (3 hr min) $35/hr $45/hr $55/hr
Labor Technical Consulting, Project Planning, Professional Services $35/hr $45/hr $200/hr
Rooms (classrooms/labs/other) General “Smart” Classrooms* no charge no charge $200
Rooms (classrooms/labs/other) Labs (JC103, JC105)* no charge no charge $25 per computer
Rooms (classrooms/labs/other) Wireless network access for events/conference participants** $100 $200 $300
Service Video production, single camera + media (off campus locations – add travel time)*** $100/hr $125/hr. $200/hr
Service Video production, 2 cameras + media (off campus locations – add travel time, 3 hour minimum in non standard hours) Call for Quote Call for Quote Call for Quote
Service Digital video editing and/or authoring (a minimum of 4 hours editing time is generally required for projects) $55/hr $65/hr $125/hr
Service DVD with label and case $10.00 $10.00 $10.00
Service Video Conferencing Call for Quote Call for Quote Call for Quote
Service Live video encoding for webcasting Call for Quote Call for Quote Call for Quote
Conversion/Duplication MiniDV > DVD conversion $10 $20 N/A
Conversion/Duplication VHS > DVD duplication/conversion $10 $20 N/A
Conversion/Duplication DVD duplication $10 $20 N/A
Conversion/Duplication CD duplication $10 $20 N/A
Conversion/Duplication Audio tape > CD conversion $10 $20 N/A

Poster Printing

In posters that graphics/text/backgrounds exceed approximately 30% ink coverage an ink surcharge may apply. Ink surcharges generally start at $5.00 and are calculated based on coverage and poster size. Please don’t hesitate to contact an Academic Technologist if you would like specific information about how ink surcharges might apply to your poster.


Item Description Tier 1 Tier 2 Tier 3
Poster Printing Poster Tube Accommodates 36″ & 42″ prints 5 per tube 5 per tube 10 per tube
Poster Printing Paper Glossy Paper 42″ 14.50 per linear ft. 14.50 per linear ft. 45 per linear ft.
Poster Printing Paper Glossy Paper 36″ 12.50 per linear ft. 12.50 per linear ft. 40 per linear ft.
Poster Printing Paper Heavy Bond Matte Paper 42″ 7.25 per linear ft. 7.25 per linear ft. 35 per linear ft.
Poster Printing Paper Heavy Bond Matte Paper 36″ 6.25 per linear ft. 6.25 per linear ft. 30 per linear ft.

Equipment for Reservation

Equipment reservation charges are per day. They do not include delivery, setup/breakdown, and/or an equipment operator. See the Labor Pricing for those rates.


Equipment Tier 1 Tier 2 Tier 3
Television with VCR/DVD player no charge 30 65
DVD player no charge 15 30
Regon Free DVD Player no charge 15 30
VHS VCR no charge 15 30
Laptop computer (PC) no charge 40 110
Data/Video projector no charge 35 80
35mm slide projector no charge 20 45
Overhead projector (transparencies) no charge 15 30
Document Camera no charge 20 45
Projection screen (6′ or 4′) no charge 15 30
Projection screen (8′) no charge 75 75
Camcorder with tripod no charge 35 60
Digital still camera with tripod no charge 25 50
Large sound system (includes one wired microphone) no charge 80 175
Small sound system (includes one wired microphone) no charge 50 90
Microphone with cable and stand no charge 10 25
Wireless microphone no charge 30 75
Audio mixer (4-channel) no charge 20 40
Audio mixer (16-channel) no charge 40 75
Personal battery powered sound system no charge 20 45
Portable CD/tape player (boom box) no charge 15 25
Headphones no charge 10 15
Computer speakers no charge 10 15
Speaker telephone (confrence phone) no charge 20 30
Optical Drive no charge 10 25
USB DVD Burner no charge 10 25
Digital Audio Recorder no charge 25 50
WebCam no charge 10 20
Clickers (audience response system, up to 120…Limited availability, not reservable for every class session) no charge 2/each 5 /each
PowerPoint Remote no charge 10 25
Laser Pointer no charge 5 15
Contact Information

ITS Help Desk

Call, email or visit
Starting Saturday, March 21st the Help Desk will no longer provide in-person support. Phone or email support is available during the hours of operation:
  • Monday – Thursday: 8 AM - 8 PM
  • Friday: 8 AM- 5 PM
  • Saturday & Sunday: 12 PM - 5 PM