Federal work-study is designed to assist students in meeting educational expenses and supplement classroom activities with work experience. The Office of Financial Assistance awards, based on financial need, as many participants as allowed by limited funding.
All student employment positions are posted in Handshake, Clark’s online job posting board.
Yes. All Clark undergraduate students are eligible to apply for jobs. Students seeking Community Service positions are paid out of the FWS budget, therefore, you will need to be awarded Federal Work-study. Check with our office if you are interested in a Community Service Job and do not have a FWS award.
Students who have not previously worked on campus need to complete the following items:
- An I-9 form (This form requires specific types of identification, see details below.)
- A W-4 form
- An M-4 Form
- Direct Deposit Form (PDF)
Students who have previously worked on campus must complete the following item:• Undergraduate Student Employee Hire Form All students who choose to be exempt from federal and/or state taxes will need to complete new W-4 and M-4 forms annually.No student can be paid until all forms are complete and correct.
The United States Department of Homeland Security requires that all employees, both citizens and non-citizens, complete the I-9 form at the time of hire. This form confirms your identity and your eligibility to work in the U.S.. The students should complete Section 1 of this form and bring it to the Office of Financial Assistance with either one original document from List A or two original documents from List B.
- U.S. Passport
- Permanent Resident Card or Alien Registration Receipt
- Employment Authorization document that contains and photograph (Form I-766)
- Foreign Passport with form I-94
- Passport from the FSM or RMI with I-94
One from this list:
- Driver’s License
- Photo ID issued by government agency
- University Photo Student ID
- Voter’s Registration Card
- U.S. Military Card or Draft Record
- Military dependent’s ID card
- U.S. Coast Guard Merchant Mariner Card
One from this list:
- U.S. Social Security Card
- Original or Certified copy of U.S. birth certificate
- Certification of birth abroad
- Native American tribal document
- U.S. Citizen ID card
As of January 1, 2020, all undergraduate student employees are paid at least the Massachusetts minimum wage rate, currently set at $12.75 an hour.
- Once the student has completed all necessary paperwork and is established on the payroll system, both supervisor/ approver will be able to begin the Web Time Entry Process (WTE). Your approver will provide you with training to use WTE payroll system.
- Students are required to complete their electronic timesheet for each bi-weekly pay period and submit it for approval. The approver will approve the hours worked and submit the approved timesheet electronically to the Payroll Office for processing. Students should submit their electronic timesheet to their approver no later than Monday at 10:00 am to give the approver the necessary time to review with hours worked by the student, approve the timesheet and submit it to payroll for processing. Approvers must have timesheets approved and submitted no later than Monday at noontime. Delays in submission to WTE result in delays in receiving earnings.
- All timesheets submitted must be approved by either the student’s approver, or the person who has been designated as a proxy for that approver. There is no option for a manual time sheet to be submitted by either the student or the approver.
Below is a chart indicating the pay period in the first column, the date your timesheet is due in the second column, and the date your paycheck will be issued in the third column.
Payroll Schedule for Academic Year 2018-2019:
|Due Date to input hours for payroll||Day||Pay date|
|9/10/2018 – Monday||Friday||9/14/2018|
|9/24/2018 – Monday||Friday||9/28/2018|
|10/5/2018 – Friday||Friday||10/12/2018|
|10/22/2018 – Monday||Friday||10/26/2018|
|11/5/2018 – Monday||Friday||11/9/2018|
|11/19/2018 – Monday||Friday||11/23/2018|
|12/3/2018 – Monday||Friday||12/7/2018|
|12/17/2018 – Monday||Friday||12/21/2018|
|12/31/2018 – Monday||Friday||1/4/2019|
|12/14/2018 – Monday||Friday||1/18/2019|
|1/28/2019 – Monday||Friday||2/1/2019|
|2/11/2019 – Monday||Friday||2/15/2019|
|2/25/2019 – Monday||Friday||3/1/2019|
|3/11/2019 – Monday||Friday||3/15/2019|
|3/25/2019 – Monday||Friday||3/29/2019|
|4/8/2019 – Monday||Friday||4/12/2019|
|4/22/2019 – Monday||Friday||4/26/2019|
|5/6/2018 – Monday||Friday||5/10/2019|
|5/20/2019 – Monday||Friday||5/24/2019|
|6/3/2019 – Monday||Friday||6/7/2019|
|6/17/2019 – Monday||Friday||6/21/2019|
Please submit timesheets for approval before leaving for winter break.
Your electronic timesheets must be submitted to approvers by 10:00 a.m. on scheduled dates and approvers must submit approved timesheets to payroll by noon on those dates. Late timesheets will not be paid until the following payroll.Last work day for Seniors is May 1, 2018. All other undergraduates can work through commencement, May 20, 2018.
Direct Deposit is a condition of employment for all student employees. The direct deposit form must be completed and returned to the Office of Financial Assistance. You must submit a completed Direct Deposit Form before you can be set up in the payroll system. If the student has already had direct deposit at Clark, there is no need to complete another form unless there is a change in bank, account number, deposit amounts, etc.
While classes are in session, students are encouraged to work no more than 25 hours a week. During vacation periods of one week or more, students may be allowed to work additional hours. International students are able to work up to 20 hours a week.
Yes, all working students (domestic and international) must have a valid Social Security number. If you do not have a Social Security number, you must apply for one with the Social Security Administration.
Clark University provides each student with a W-2 form listing all taxable earnings paid to the student, as required by the IRS. The form is available online under the employment tab of your CUWeb account by the end of January and it will reflect the student’s earnings for the preceding year.
Work-study earnings are subject to all federal and state taxes. In addition to federal and state taxes, any wages earned from work performed when classes are not in session (including summer) are subject to the Social Security tax deduction.
Some students are eligible for an exemption from taxes. For details, please visit the Office of Financial Assistance
Yes. Just like any other job, you are expected to perform your job duties to the best of your ability. If a problem arises, your supervisor should attempt to resolve the issue by speaking with you. If the problem continues, your supervisor should warn you in writing at least once. If the problem persists, your supervisor should provide advance notice of termination and the reason(s) to you in writing. Please read the Student Employment handbook in detail for ways to work effectively with your supervisor. The Handbook can be found here < https://www.clarku.edu/offices/career-connections-center/gain-experience/clark-student-employment/ > under “Resources for Students.” If you would like to make an appointment with the director of student employment to discuss issues with your job, you can do so in Handshake. ( https://clarku.joinhandshake.com ) Choose “Student Employment Program” as the appointment type.
Undergraduate international students are eligible to utilize the Clark Recruiter and apply for the majority of job postings. However, since there may be certain restrictions regarding employment in the United States, international students must first speak to the Office of International Students and Scholars at 1-508-793-7362 to determine if they are eligible to work.
In order to create a culture of service, improve the quality of life for community residents, and create a community that addresses its needs together while providing work-learning experiences for students, we are pleased to offer a limited number of community service work-study positions for interested students. Clark University, through the University Park Partnership, has made a strong commitment to involvement in its local community, and in doing so, has created a number of exciting and interesting work-study positions for students.
Students cannot use their Federal Work-Study Funds while studying abroad. If you were awarded federal work-study and are spending a semester abroad, your work-study award for that period of time, is not applicable.