{"id":31,"date":"2018-09-11T12:13:44","date_gmt":"2018-09-11T16:13:44","guid":{"rendered":"http:\/\/www.clarku.edu\/offices\/employer-engagement\/?page_id=31"},"modified":"2024-09-05T11:41:34","modified_gmt":"2024-09-05T15:41:34","slug":"policies","status":"publish","type":"page","link":"https:\/\/www.clarku.edu\/offices\/employer-engagement\/policies\/","title":{"rendered":"Recruiting Policies"},"content":{"rendered":"\n<div class=\"wp-block-group width-unrestricted is-vertical is-layout-flex wp-block-group-is-layout-flex\">\n<p class=\"width-unrestricted\">Clark University&nbsp;invites organizational representatives to post&nbsp;opportunities&nbsp;for students&nbsp;through Handshake&nbsp;and to send recruiting inquiries and schedule events&nbsp;through&nbsp;one of&nbsp;our&nbsp;Career Centers.&nbsp;You can&nbsp;find contact information to&nbsp;reach&nbsp;our different career centers&nbsp;<a href=\"https:\/\/www.clarku.edu\/offices\/employer-engagement\/recruiting-at-clark\/connect-with-us\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>&nbsp;or email your inquiry to&nbsp;our Office of Employer Engagement at&nbsp;<a href=\"mailto:cservices@clarku.edu\" target=\"_blank\" rel=\"noreferrer noopener\">cservices@clarku.edu<\/a>.&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"width-unrestricted\">Clark University\u2019s Career Centers&nbsp;require that employers&nbsp;read and abide by the following policies below.&nbsp;As individual members of the National Association of Colleges and Employers (NACE), each&nbsp;Career&nbsp;Center adheres to the NACE Principles for Career Services and Employment Professionals&nbsp;and expects&nbsp;recruiters who partner with us to review and follow all&nbsp;<a href=\"http:\/\/www.naceweb.org\/principles\" target=\"_blank\" rel=\"noreferrer noopener\">NACE Principles.<\/a>&nbsp;<\/p>\n\n\n\n<p><strong>Statement of Non-Discrimination<\/strong><\/p>\n\n\n\n<p>Clark University\u2019s Career&nbsp;Centers&nbsp;make&nbsp;their&nbsp;services available to employers who do not unlawfully discriminate in the selection of employees on the basis of national origin, race, religion, sex, sexual orientation, gender identity, age, disability, or any other basis prohibited by applicable law.&nbsp;Employers who engage in any recruiting activities including but not limited to, posting positions, attending career fairs, hosting information sessions, participating in on-campus interviewing, or engaging in another specialized program, must adhere to&nbsp;<a href=\"https:\/\/www.eeoc.gov\/employers\/\" target=\"_blank\" rel=\"noreferrer noopener\">Equal Employment Opportunity (EEO) guidelines<\/a>.&nbsp;<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-policies\">Policies<\/h2>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Guidelines for job, internship, volunteer and research postings<\/summary>\n<p>Clark University uses<a href=\"https:\/\/support.joinhandshake.com\/hc\/en-us\/articles\/115011431228-Getting-Started-With-Handshake-Employers\" target=\"_blank\" rel=\"noreferrer noopener\">&nbsp;Handshake<\/a>,&nbsp;a&nbsp;web-based&nbsp;platform&nbsp;for posting all full time, part-time, internship, research, and on-campus positions at Clark University. \u202fAll recruiting organizations or individuals are expected to accurately describe their organizations, positions, and position requirements when posting their information on Handshake.&nbsp;Our Career Centers will approve or decline your connection or postings within one week and will reply&nbsp;to you&nbsp;with any concerns or&nbsp;questions&nbsp;within the Handshake platform.&nbsp;&nbsp;<\/p>\n\n\n\n<p>To learn more about Handshake and for information on creating an account, please refer to the \u201coff-campus employers\u2019 section of our&nbsp;<a href=\"https:\/\/www.clarku.edu\/handshake\/\" target=\"_blank\" rel=\"noreferrer noopener\">Handshake FAQs page<\/a>.<\/p>\n\n\n\n<p><strong>To be approved to post in Handshake with Clark University, we require (at a minimum):&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A completed employer profile, including a fully functioning website, and a brief description of the company.&nbsp;<\/li>\n\n\n\n<li>A complete physical office address and telephone number.&nbsp;<\/li>\n\n\n\n<li>All contacts\u2019 email domains must match the website domain.&nbsp;<\/li>\n\n\n\n<li>Postings must be actual, current openings for internships,&nbsp;research opportunities,volunteer&nbsp;work, and\/or traditional, W-2 or 1099 full- or part-time employees.<\/li>\n\n\n\n<li>Postings must contain sufficient detail to convey clearly to the user the nature and basic requirements of theopportunity.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p><strong>Positions &amp; practices that will not be posted or supported:&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Positions or programs that charge a fee for participation or require an initial investment from students including but not limited to, donations, application fees, require participation in unpaid training, require the purchase of kits or other&nbsp;work\u2013related&nbsp;materials, or offering items or services for sale cannot be advertised on Handshake.<\/li>\n\n\n\n<li>Opportunities that involve on-campus solicitation, posting of materials, or sale of products or services.&nbsp;<\/li>\n\n\n\n<li>Organizations sponsoring an individual to establish their own business for the purpose of selling products or services, and\/or recruiting other individuals to establish their own businesses.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Work in home\u2013based businesses and private homes such as&nbsp;child care, tutoring, nanny, moving, maintenance, etc.&nbsp;<\/li>\n\n\n\n<li>Positions that pay for work in cash or other informal work\/pay arrangements.&nbsp;<\/li>\n\n\n\n<li>Positions that require students&nbsp;to solicit money or sell items to students on campus as \u201ccampus ambassadors\u201d or \u201cstudent campus recruiters.\u201d&nbsp;<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Commission based employers<\/summary>\n<p>Commission sales positions may be advertised to students and alumni on Handshake provided that the compensation arrangement is&nbsp;clearly&nbsp;noted on job listings. Employers who compensate employees based solely on commissions (i.e. without a base salary as well) must clearly disclose this information in the job description. Employers who compensate employees based on partial commissions must disclose accurate estimates of expected earnings in their job descriptions. They must also present an accurate base salary\/expected first-year salary at that time.&nbsp;<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Employers from the cannabis industry<\/summary>\n<p>Clark University is aware of the growing industry surrounding the sale of legal marijuana in Massachusetts and the industry\u2019s interest in cultivating talent for this emerging field. While cannabis is legal in Massachusetts, it remains illegal on a federal level, and thus provides a conflict for the University when considering the employers recruiting on campus and the career-related opportunities off-campus within this industry. The federal&nbsp;<a href=\"https:\/\/www.congress.gov\/bill\/101st-congress\/house-bill\/3614\" target=\"_blank\" rel=\"noreferrer noopener\">Drug-Free Schools and Communities Act<\/a>&nbsp;disallows the unlawful possession, use, and distribution of illicit drugs, including marijuana. If the university fails to comply, it could become ineligible for federal funding, including financial aid programs for students. For that reason, Clark University is unable to approve employers or job postings involved with the development, production, testing, distribution, or use of recreational or medical marijuana.&nbsp;<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Student ambassadors<\/summary>\n<ul class=\"wp-block-list\">\n<li>Clark prohibits employers from hiring students to solicit money or sell items to students on campus as \u201ccampus ambassadors\u201d or \u201cstudent campus recruiters.\u201d<\/li>\n\n\n\n<li>Clark does not send resumes or give any employer passwords to \u201cstudent ambassadors\u201d or \u201cstudent campus recruiters.\u201d It is a violation of professional standards to provide a student\u2019s resume to a fellow student for review and decision-making.<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Third-party representatives<\/summary>\n<p>To participate in recruiting activities with Clark University, all third-party recruiting organizations must agree to the criteria outlined below. A third-party recruiter is defined as an individual, agency or organization that recruits candidates for temporary, part-time or full-time employment opportunities for another organization, in accordance with the NACE (National Association of Colleges &amp; Employers) definition.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Third-party recruiters may post their positions on Handshake. They will be required to verify in advance whether they are recruiting for their own organizations or for their clients. \u202fThird-party firms who are recruiting for positions within their own organizations must clearly differentiate those opportunities from their client engagements.&nbsp;&nbsp;<\/p>\n\n\n\n<p><strong>To source and identify recent graduates and alumni, third-party recruiters agree to:&nbsp;<\/strong>&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Identify themselves as a third-party recruiter in their employer profile on Handshake and all client job announcements.&nbsp;<\/li>\n\n\n\n<li>Provide accurate, \u201creal-time\u201d position descriptions and identify on all job announcements, including on Handshake, the name of the employer being represented, and the location of the position. The Career Centers&nbsp;reserve the right to investigate and ask for information regarding client organizations.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Verify that no fees of any kind will be charged to student or alumni applicants by the recruiting agency and by the&nbsp;client;&nbsp;<\/li>\n\n\n\n<li>Not disclose to any employer, including the client-employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed other than for the original recruiting purposes nor can it be sold or provided to other entities&nbsp;&nbsp;<\/li>\n\n\n\n<li>Not prohibit, restrict or penalize applicants from accepting a job directly with a client company.&nbsp;<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Career fairs and on-campus recruiting<\/summary>\n<p>The Career Centers invite organizations who are&nbsp;actively recruiting for paid full-time or paid structured internship opportunities&nbsp;to participate in on-campus recruiting events. Third-party recruiters, graduate school programs, organizations offering unpaid internships and service\/volunteer opportunities will be considered on a case by case basis provided&nbsp;the opportunities offered are structured and provide an experiential learning opportunity.&nbsp;Positions that are solely based on commission with no base pay will not be included in on-campus recruiting events.&nbsp;<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Confidentiality policy<\/summary>\n<p>Employment professionals will maintain the confidentiality of student information, regardless of the source, including personal knowledge, written records\/reports, and computer databases. There will be no disclosure of student information to another organization without the prior written consent of the student, unless necessitated by health and\/or safety considerations.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Alcohol<\/summary>\n<p>Serving alcohol should not be part of the recruitment process on or off campus. This includes receptions, dinners, company tours, etc.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Offers to students<\/summary>\n<p>Employment professionals will refrain from any practice that improperly influences and affects acceptances. Such practices may include undue time pressure for acceptance of offers and encouragement of revocation of another offer. Employment professionals will strive to communicate decisions to candidates within the agreed-upon time frame.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Interview rounds<\/summary>\n<p>When asking students to come back for second\/final round interviews, employers must attempt to accommodate students\u2019 schedules and allow reasonable time if their schedules need to be adjusted.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Timely communication<\/summary>\n<p>Employers are expected to keep students informed of their status in the hiring process and to communicate hiring decisions within a reasonable time frame.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Deferred, rescinded, or withdrawn offers<\/summary>\n<p>Withdrawing job offers, whether verbal or written, violates professional standards and may put students in a difficult professional and financial position. If your organization is considering retracting an offer for any reason, please call our office immediately to discuss the situation.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Disclaimer<\/summary>\n<p>The Career Centers of Clark University reserve the right, in their sole discretion, to deny any employer or recruiter access to the services offered by the Career Centers&nbsp;for any reason.&nbsp;&nbsp;<\/p>\n<\/details>\n\n\n\n<h2 class=\"wp-block-heading\">Best practices<\/h2>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Best practices for Handshake postings<\/summary>\n<p><strong>Tips to get the most out of your opportunity posting experience are:&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Be very specific with job details and requirements.<\/li>\n\n\n\n<li>Make sure to enter in as much information as you can (location, pay rate, etc.).<\/li>\n\n\n\n<li>Select the grade levels that are eligible for the position so that qualified applicants apply to the position.&nbsp;<\/li>\n\n\n\n<li>Posting is for one position only, not multiple positions.<\/li>\n\n\n\n<li>All of the included links are functioning.<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Best practices for inclusive postings<\/summary>\n<ul class=\"wp-block-list\">\n<li>When&nbsp;setting job and applicant preferences on your postings, we encourage you to consider only selecting the essential qualifications. Students from&nbsp;non-traditional&nbsp;backgrounds might view a long list of qualifications unrelated to skills and traits, such as student minimum GPA or major specifications, as barriers to applying.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Indicate whether your organization is&nbsp;accepting OPT\/CPT candidates for internships or is willing to sponsor candidates for full-time opportunities. Selecting work authorization specifications that align with your organization\u2019s policies ensures that you are&nbsp;receiving&nbsp;applications from international student talent.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Use inclusive language in your postings that candidates from all backgrounds can identify with. For example, remove gender-coded words like \u201chackers\u201d or \u201cninja\u201d and avoid using unnecessary jargon, acronyms, or corporate-speak like \u201cKPI\u2019S\u201d and \u201cP&amp;L\u201d in entry-level opportunities to limit&nbsp;entry-level&nbsp;candidates from feeling unqualified.&nbsp;<\/li>\n<\/ul>\n<\/details>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-definitions-of-positions\">Definitions of positions<\/h2>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Unpaid interns in the for-profit private sector<\/summary>\n<p>Unpaid internships posted in the Clark Recruiter must follow the \u201cprimary beneficiary test\u201d established in&nbsp;<a href=\"http:\/\/www.dol.gov\/whd\/regs\/compliance\/whdfs71.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">The Fair Labor Standards Act<\/a>.<\/p>\n\n\n\n<p>According to the Department of Labor, an unpaid internship must meet all these criteria:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Both the intern and the employer clearly understand it\u2019s an unpaid position<\/li>\n\n\n\n<li>The internship provides training similar to that which would be given in an educational environment<\/li>\n\n\n\n<li>The internship is tied to the intern\u2019s education via integrated coursework or academic internship credit<\/li>\n\n\n\n<li>The internship corresponds to the academic calendar<\/li>\n\n\n\n<li>The internship provides beneficial learning for the duration of the internship<\/li>\n\n\n\n<li>The intern doesn\u2019t displace paid employees<\/li>\n\n\n\n<li>The intern isn\u2019t promised a job at the conclusion of the internship<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Unpaid interns in a nonprofit organization<\/summary>\n<p>The Fair Labor Standards Act (FLSA) recognizes an exception to the above requirements for individuals who volunteer their time, freely and without anticipation of compensation for religious, charitable, civic, or humanitarian purposes to non-profit organizations. Unpaid internships in the public sector and for non-profit charitable organizations, where the intern volunteers without expectation of compensation, are generally permissible. The wage and hour division (WHD) is reviewing the need for additional guidance on internships in the public and non-profit sectors.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Volunteer<\/summary>\n<p><span style=\"white-space-collapse: collapse;\">To determine whether an individual is a true volunteer engaged in \u201cordinary volunteerism,\u201d the Department of Labor considers a number of factors. No single factor is determinative. The factors include:<\/span><ul style=\"padding: 0px; margin: 0px 0px 20px; line-height: 28px; list-style-type: none; color: rgb(0, 0, 0); white-space-collapse: collapse;\"><li style=\"padding: 0px; margin: 0px 0px 10px; box-sizing: border-box; display: table-row;\">Is the entity that will benefit\/receive services from the volunteer a nonprofit organization?Is the activity less than a full-time occupation?Are the services offered freely and without pressure or coercion?Are the services of the kind typically associated with volunteer work?Have regular employees been displaced to accommodate the volunteer?Does the worker receive (or expect) any benefit from the entity to which it is providing services?<\/li>A volunteer position at your nonprofit is likely to be regarded as \u201cordinary volunteerism\u201d and safely exempt from the minimum wage requirements of the FLSA if you can answer \u201cyes\u201d to the first four questions and \u201cno\u201d to the final two questions.<\/ul><\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Foreign students as trainees and volunteers<\/summary>\n<p>Many international students look for unpaid internships and volunteer opportunities. Here you can find a document that summarizes&nbsp;<a href=\"http:\/\/www.naceweb.org\/public-policy-and-legal\/legal-issues\/legal-issues-international-students-and-unpaid-internships\/\" target=\"_blank\" rel=\"noreferrer noopener\">rules and regulations regarding international students and volunteering<\/a>.<\/p>\n<\/details>\n\n\n\n<div class=\"wp-block-group alignfull has-light-gray-background-color has-background is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--80);padding-right:var(--wp--preset--spacing--80);padding-bottom:var(--wp--preset--spacing--80);padding-left:var(--wp--preset--spacing--80)\">\n<div class=\"wp-block-group contact-box has-white-background-color has-background is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-columns is-layout-flex wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\"><div class=\"eyebrow  has-text-align-left\">Contact Information<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-employer-engagement\">Employer Engagement<\/h3>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:60%\">\n<div class=\"wp-block-columns contact-details is-layout-flex wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\"><div class=\"eyebrow black has-text-align-left\">Office Location<\/div>\n\n\n\n<p class=\"icon map\">950 Main Street<br>Worcester, MA 01610<\/p>\n\n\n\n<p class=\"icon tel\">1-508-793-7275<\/p>\n\n\n\n<p class=\"icon mail\"><a href=\"mailto:cservices@clarku.edu\">cservices@clarku.edu<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-links is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:45%\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Clark University&nbsp;invites organizational representatives to post&nbsp;opportunities&nbsp;for students&nbsp;through Handshake&nbsp;and to send recruiting inquiries and schedule events&nbsp;through&nbsp;one of&nbsp;our&nbsp;Career Centers.&nbsp;You can&nbsp;find contact information to&nbsp;reach&nbsp;our different career centers&nbsp;here&nbsp;or email your inquiry to&nbsp;our Office of Employer Engagement at&nbsp;cservices@clarku.edu.&nbsp;&nbsp; Clark University\u2019s Career Centers&nbsp;require that employers&nbsp;read and abide by the following policies below.&nbsp;As individual members of the National Association of Colleges and [&hellip;]<\/p>\n","protected":false},"author":224,"featured_media":0,"parent":0,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-31","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.7 (Yoast SEO v24.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Recruiting Policies | Employer Engagement | Clark University<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.clarku.edu\/offices\/employer-engagement\/policies\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Recruiting Policies\" \/>\n<meta property=\"og:description\" content=\"Clark University&nbsp;invites organizational representatives to post&nbsp;opportunities&nbsp;for students&nbsp;through Handshake&nbsp;and to send recruiting inquiries and schedule events&nbsp;through&nbsp;one of&nbsp;our&nbsp;Career Centers.&nbsp;You can&nbsp;find contact information to&nbsp;reach&nbsp;our different career centers&nbsp;here&nbsp;or email your inquiry to&nbsp;our Office of Employer Engagement at&nbsp;cservices@clarku.edu.&nbsp;&nbsp; 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