{"id":136,"date":"2025-01-08T19:58:59","date_gmt":"2025-01-08T19:58:59","guid":{"rendered":"https:\/\/www.golive.clarku.edu\/marketing-communications\/?page_id=136"},"modified":"2026-04-02T15:42:49","modified_gmt":"2026-04-02T15:42:49","slug":"social-media","status":"publish","type":"page","link":"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/","title":{"rendered":"Social media guidelines"},"content":{"rendered":"<h1 class=\"wp-block-post-title has-large-font-size\">Social media guidelines<\/h1>\n\n\n<h2 class=\"wp-block-heading\">Table of contents<\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ol class=\"wp-block-list\">\n<li><a href=\"#intro\">Introduction<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#what-are-social-media\">What are social media?<\/a><\/li>\n\n\n\n<li><a href=\"#what-is-social-media-content\">What is social media content?<\/a><\/li>\n\n\n\n<li><a href=\"#does-your-department\">Does your department have the time and resources to manage social media?<\/a><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><a href=\"#clarks-main-social-media-channels\">Clark\u2019s main social media channels<\/a><\/li>\n\n\n\n<li><a href=\"#standards-and-policies\">Standards and policies for using Clark-affiliated social media channels<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#university-policy\">University policy<\/a><\/li>\n\n\n\n<li><a href=\"#obligations-to-clark\">Obligations to Clark University<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#logos-and-branding\">Logos and Branding<\/a><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><a href=\"#responsibilities-of-department\">Responsibilities of department social media managers<\/a><\/li>\n\n\n\n<li><a href=\"#student-involvement\">Student involvement in department social media channels<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#requirements\">Requirements<\/a><\/li>\n\n\n\n<li><a href=\"#temporary-student-takeovers\">Temporary student takeovers<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ol start=\"4\" class=\"wp-block-list\">\n<li><a href=\"#guidelines-for-using\">Guidelines for using personal social media channels<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#not-identifying\">Not identifying as Clark<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/#identifying-as-clark\" type=\"link\" id=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/#identifying-as-clark\">Identifying as Clark<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#guidelines-and-university\">Guidelines and University policy<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/#best-practices\" type=\"link\" id=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/#best-practices\">Best Practices<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><a href=\"#establishing-your-clark\">Establishing your Clark social media presence<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#first-steps\">First steps<\/a><\/li>\n\n\n\n<li><a href=\"#creating-and-managing\">Creating and managing department\/office social media accounts<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#your-account-name\">Your account name and social media handle<\/a><\/li>\n\n\n\n<li><a href=\"#creating-passwords\">Creating passwords<\/a><\/li>\n\n\n\n<li><a href=\"#keeping-records\">Keeping records and establishing a backup system<\/a><\/li>\n\n\n\n<li><a href=\"#assigning-administrators\">Assigning administrators<\/a><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><a href=\"#building-and-promoting\">Building and promoting your channel<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading\" id=\"intro\">I. Introduction<\/h2>\n\n\n\n<p>These guidelines are intended to help Clark University faculty and staff who create and manage Clark department* social media presences or who run social media accounts in which they represent themselves as Clark <a href=\"#identifying-as-clark\" type=\"internal\" id=\"#identifying-as-clark\">faculty or staff professionals<\/a>.<\/p>\n\n\n\n<p>Because social media are constantly evolving, and related\u00a0<a href=\"#best-practices\" type=\"internal\" id=\"#best-practices\">best practices<\/a>\u00a0can change too, Clark\u2019s guidelines may change accordingly.<\/p>\n\n\n\n<p><strong>*Please note: Throughout the rest of these guidelines, we refer to \u201cdepartment\u201d as a way of referencing department, program, office, and all other University administrative or academic units.<\/strong><br><a><\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"what-are-social-media\">A. What are social media?<\/h3>\n\n\n\n<p>Social media include a variety of online tools and services that allow users to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create and share content.<\/li>\n\n\n\n<li>Engage in social networking.<\/li>\n\n\n\n<li>Interact with their audiences.<\/li>\n<\/ul>\n\n\n\n<p>The social media that are most widely used for professional purposes include Facebook, Twitter, Instagram, and LinkedIn.<br><a><\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"what-is-social-media-content\">B. What is social media content?<\/h3>\n\n\n\n<p>In these guidelines, we define social media content as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Words,<\/li>\n\n\n\n<li>Images,<\/li>\n\n\n\n<li>Videos,<\/li>\n\n\n\n<li>GIFs,<\/li>\n\n\n\n<li>Graphics,<\/li>\n\n\n\n<li>Original posts,<\/li>\n\n\n\n<li>Contributions to or comments on others\u2019 posts, or<\/li>\n\n\n\n<li>Sharing of others\u2019 content.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"does-your-department\">C. Does your department have the time and resources to manage social media?<\/h3>\n\n\n\n<p>Social media are dynamic communication tools. Audiences expect frequent postings on the channels they follow. As a result, your department will need to invest time and resources into managing your social media channels.<\/p>\n\n\n\n<p>We&nbsp;<em>strongly<\/em>&nbsp;advise departments seeking to maintain a social media presence to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Follow these guidelines and\u00a0<a href=\"#best-practices\" type=\"internal\" id=\"#best-practices\">best practices<\/a>.<\/li>\n\n\n\n<li>Assign a dedicated, full-time faculty or staff member to manage and oversee social media channels, with backup by at least one other full-time faculty or staff member.<\/li>\n\n\n\n<li>Update social media channels with new content several times a week, and throughout the year.<\/li>\n\n\n\n<li>Avoid relying on students to manage content and post to department social media accounts.<\/li>\n<\/ul>\n\n\n\n<p>If you do not plan to post to your social media channel frequently, and if you do not have the full-time staff and resources to manage your social media and follow these guidelines and\u00a0<a href=\"#best-practices\" type=\"internal\" id=\"#best-practices\">best practices<\/a>, then we suggest that your department reconsider having a social media channel. In such cases, please\u00a0<a href=\"https:\/\/www.clarku.edu\/marketing-communications\/contact-us\/\" type=\"link\" id=\"https:\/\/www.clarku.edu\/marketing-communications\/contact-us\/\">reach out to Clark\u2019s Office of Marketing and Communications<\/a>\u00a0to identify other ways in which to communicate with and inform your audiences, including websites, emails, news stories, press releases, announcements, web-based events calendars, and more.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading\" id=\"clarks-main-social-media-channels\">II. Clark\u2019s main social media channels<\/h2>\n\n\n\n<p>The\u00a0<a href=\"https:\/\/www.clarku.edu\/marketing-and-communications\/\" type=\"link\" id=\"https:\/\/www.clarku.edu\/marketing-and-communications\/\">Office of Marketing and Communications<\/a>\u00a0maintains the\u00a0<em>official Clark University presence<\/em>\u00a0on various social media channels, including\u00a0<a href=\"https:\/\/www.instagram.com\/clarkuniversity\/\" target=\"_blank\" rel=\"noreferrer noopener\">Instagram<\/a>,\u00a0<a href=\"https:\/\/www.youtube.com\/clarkuniversity\" target=\"_blank\" rel=\"noreferrer noopener\">YouTube<\/a>,\u00a0<a href=\"https:\/\/www.facebook.com\/ClarkUniversityWorcester\/\" target=\"_blank\" rel=\"noreferrer noopener\">Facebook<\/a>,\u00a0<a href=\"https:\/\/www.linkedin.com\/school\/clark-university\" target=\"_blank\" rel=\"noreferrer noopener\">LinkedIn<\/a>,\u00a0<a href=\"https:\/\/twitter.com\/ClarkUniversity\" target=\"_blank\" rel=\"noreferrer noopener\">Twitter<\/a>,\u00a0<a href=\"https:\/\/www.threads.net\/@clarkuniversity\" target=\"_blank\" rel=\"noreferrer noopener\">Threads<\/a>,\u00a0<a href=\"https:\/\/open.spotify.com\/user\/yc7lw7lpwxcbc1kwzuf4lw05o?si=eZwZKmzQS3-eZtQ39HXV5g\" target=\"_blank\" rel=\"noreferrer noopener\">Spotify<\/a>,\u00a0<a href=\"https:\/\/giphy.com\/clarkuniversity\/\" target=\"_blank\" rel=\"noreferrer noopener\">GIPHY<\/a>, and\u00a0<a href=\"https:\/\/www.pinterest.com\/clarkuniversity\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pinterest<\/a>. Through these formal institutional channels, we communicate with and receive feedback from a wide range of audiences, including prospective students, current students, alumni, faculty, staff, families, peers, news media, and the general public.<\/p>\n\n\n\n<p>You can see our most prominent channels on our feeds on the&nbsp;<a href=\"https:\/\/www.clarku.edu\/\">Clark home page<\/a>&nbsp;and on Clark\u2019s&nbsp;<a href=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/\" type=\"link\" id=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/\">social media page<\/a>.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading\" id=\"standards-and-policies\">III. Standards and policies for using Clark-affiliated social media channels<\/h2>\n\n\n\n<p>In this digital age, social media comments can reach many people rapidly, and far beyond a post\u2019s original channel. When you are using social media, keep in mind that anything you post \u2014 including comments, responses, and \u201clikes\u201d \u2014 can be shared and stored by other social media users around the world.<\/p>\n\n\n\n<p>Therefore, faculty and staff members who manage social media channels as representatives of Clark University are responsible for following all normal expectations and\u00a0behavioral standards.<br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"university-policy\">A.&nbsp;University policy<\/h3>\n\n\n\n<p>The laws, professional expectations, and guidelines for interacting with students, parents, alumni, donors, media, and other University constituents apply online as they do offline.<\/p>\n\n\n\n<p>Because social media require use of the Internet, computers, and other devices, we advise that you review the\u00a0<a href=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\" type=\"link\" id=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\" target=\"_blank\" rel=\"noreferrer noopener\">Appropriate Use of Clark\u2019s Information Technology System Policy<\/a>\u00a0for more information on Internet and computer\/device usage at Clark.<br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"obligations-to-clark\">B. Obligations to Clark University<\/h3>\n\n\n\n<p>It is important to remember that your department account is part of a greater whole that includes, for example, your reputation and that of your colleagues, department, and&nbsp;Clark. Out of mutual respect and responsibility, it is important to make sure all posts:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Follow these guidelines and&nbsp;<a href=\"https:\/\/www.clarku.edu\/offices\/marketing-and-communications\/expertise\/web-and-social-media\/social-media-services\/best-practices-in-social-media\/\">best practices<\/a>.<\/li>\n\n\n\n<li>Are clearly professional in tone.<\/li>\n\n\n\n<li>Are factually accurate in every regard.<\/li>\n\n\n\n<li>Do not contradict, confuse, or misrepresent the voice, positions, or statements of the department.<\/li>\n\n\n\n<li>Do not contradict, confuse, or misrepresent the voice, positions, or statements of the University.<\/li>\n\n\n\n<li>Make explicit as necessary that posts do not represent the University as a whole.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"logos-and-branding\">Logos and Branding<\/h4>\n\n\n\n<p>Any and all logos or formal marks representing Clark University or its related operations (e.g., departments, programs) are governed by the&nbsp;<a href=\"https:\/\/www.clarku.edu\/marketing-communications\/wp-content\/uploads\/sites\/15\/2025\/02\/Download-Brand-Identity-Style-Guide.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">University\u2019s logo guidelines<\/a>, which should be carefully followed. For related questions or guidance, contact the Office of Marketing and Communications.<br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"responsibilities-of-department\">C. Responsibilities of department social media managers<\/h3>\n\n\n\n<p>Departments and offices should choose at least one faculty or staff member to be responsible for creating content, monitoring, managing, and updating the channel.<\/p>\n\n\n\n<p>Department social media managers should:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Understand how to use the channel\u2019s tools.<\/li>\n\n\n\n<li>Know which privacy settings departments want to follow.<\/li>\n\n\n\n<li>Establish a schedule and determine frequency of posting.<\/li>\n\n\n\n<li>Review channel content.<\/li>\n\n\n\n<li>Check the channel at least once daily.<\/li>\n\n\n\n<li>Establish protocols for protecting passwords, managing accounts, and establishing a backup system so that if they are unavailable or leave Clark University, another staff member can access the account.<\/li>\n\n\n\n<li>Manage and oversee any students contributing social media content (see below).<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"student-involvement\">D. Student involvement in department social media channels<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"requirements\">1. Requirements<\/h4>\n\n\n\n<p>Departments and offices are welcome to involve students in planning and creating content. However, such content should be overseen and reviewed by the department\u2019s social media manager or backup social media manager.<\/p>\n\n\n\n<p>We&nbsp;<em>strongly<\/em>&nbsp;advise against students\u2019:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Serving as content managers.<\/li>\n\n\n\n<li>Having access to social media account passwords.<\/li>\n\n\n\n<li>Posting to Clark department social media channels. (Instead, posts created by students should be reviewed and posted by the department\u2019s designated social media content manager: a staff or faculty member.)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"temporary-student-takeovers\">2. Temporary student takeovers<\/h4>\n\n\n\n<p>Departments that follow&nbsp;<strong><em>best social media practices and these guidelines<\/em><\/strong>&nbsp;\u2014 and have dedicated social media managers who review and post to social media and oversee students contributing content \u2014 might consider scheduling a&nbsp;<em>temporary<\/em>&nbsp;student takeover of a social media channel such as Instagram.<\/p>\n\n\n\n<p>Student takeovers are a way to prioritize short-term department&nbsp;<a href=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/#student-involvement\" type=\"link\" id=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/#student-involvement\" target=\"_blank\" rel=\"noreferrer noopener\">social media goals<\/a>&nbsp;that will benefit from direct student voices and perspectives.<\/p>\n\n\n\n<p>However, keep in mind that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Takeovers should be temporary (e.g., for a day or weekend).<\/li>\n\n\n\n<li>The department\u2019s social media manager should oversee the temporary student takeover.<\/li>\n<\/ul>\n\n\n\n<p>Please\u00a0<a href=\"mailto:aluttrell@clarku.edu\">reach out to Aviva Luttrell<\/a>, Clark\u2019s social media manager in the\u00a0<a href=\"https:\/\/www.clarku.edu\/marketing-and-communications\/\" type=\"link\" id=\"https:\/\/www.clarku.edu\/marketing-and-communications\/\">Office of Marketing and Communications<\/a>, for guidance around temporary student takeovers.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading\" id=\"guidelines-for-using\">IV. Guidelines for using personal social media channels<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"not-identifying\">A. Not identifying as Clark<\/h3>\n\n\n\n<p>If you maintain a personal blog or presence on another social media channel, but there is no indication via text or photos that you represent Clark, you need not consult with the&nbsp;<a href=\"https:\/\/www.clarku.edu\/offices\/marketing-and-communications\/\">Office of Marketing and Communications<\/a>&nbsp;or be concerned with these guidelines.<\/p>\n\n\n\n<p>However, even if you are not identifying your Clark affiliation, if you are using Clark electronic resources to post to social media, you are expected to abide by the\u00a0<a href=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\" type=\"link\" id=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\" target=\"_blank\" rel=\"noreferrer noopener\">Policy for Appropriate Use of Clark\u2019s Information Technology System<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"identifying-as-clark\">B. Identifying as Clark<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"guidelines-and-university\">1. Guidelines and University policy<\/h4>\n\n\n\n<p>If your personal social media presence (your channel, or your posts on others\u2019 channels) indicates your Clark affiliation, department, group, organization, or activity, then:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your social media presence is reflecting your professional reputation.<\/li>\n\n\n\n<li>Your social media presence is representing the University.<\/li>\n\n\n\n<li>Audiences may perceive that you are speaking for your Clark office, department, group, organization, or the University.<\/li>\n\n\n\n<li>We suggest that you include a disclaimer such as: \u201cThe views expressed here are mine alone and do not necessarily reflect the views of Clark University.\u201d<\/li>\n<\/ul>\n\n\n\n<p>Please note: If you are using Clark electronic resources to post to social media, you are expected to abide by the\u00a0<a href=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\" type=\"link\" id=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\">Policy for Appropriate Use of Clark\u2019s Information Technology System<\/a>.<br><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"best-practices\">2. Best practices<\/h4>\n\n\n\n<p>We maintain a list of&nbsp;best practices websites, that can guide you in using social media in ways to prevent you from inadvertently undermining your professional reputation or how your department or Clark is perceived.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/moz.com\/beginners-guide-to-social-media\/best-practices\" target=\"_blank\" rel=\"noreferrer noopener\">Moz Beginner&#8217;s Guide to Social Media<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/digitalmarketinginstitute.com\/blog\/a-best-practice-guide-to-social-media-marketing\" target=\"_blank\" rel=\"noreferrer noopener\">Digital Marketing Institute&#8217;s Best Practice Guide to Social Media Marketing<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/sproutsocial.com\/insights\/social-media-tips\/\" target=\"_blank\" rel=\"noreferrer noopener\">Sprout Social: Social Media Marketing Tips for Every Platform<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.clarku.edu\/linkedin-learning\/\" target=\"_blank\" rel=\"noreferrer noopener\">LinkedIn Learning social media classes<\/a> (free for Clark employees and students)<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading\" id=\"establishing-your-clark\" style=\"padding-top:var(--wp--preset--spacing--20)\">V. Establishing your Clark social media presence<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"first-steps\">A. First steps<\/h3>\n\n\n\n<p>Before creating or expanding upon your professional social media presence as a representative of the University, please:<br><a><\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">1. Discuss your intention to do so with your department chair or manager.<\/h4>\n\n\n\n<h4 class=\"wp-block-heading\">2. Contact&nbsp;<a href=\"mailto:aluttrell@clarku.edu\">Aviva Luttrell<\/a><a href=\"mailto:dstrandson@clarku.edu\">,<\/a>&nbsp;Clark University\u2019s social media manager in Clark\u2019s Office of Marketing and Communications, who can help you with:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Creating and managing your social media account.<\/li>\n\n\n\n<li>Creating your\u00a0<a href=\"#does-your-department\" type=\"internal\" id=\"#does-your-department\" target=\"_blank\" rel=\"noreferrer noopener\">social media goals<\/a>.<\/li>\n\n\n\n<li>Selecting social media tools.<\/li>\n\n\n\n<li>Building your social media plan.<\/li>\n\n\n\n<li>Promoting your channel.<\/li>\n\n\n\n<li>Expanding your social media presence.<\/li>\n\n\n\n<li>Understanding University guidelines and policies.<\/li>\n\n\n\n<li>Staying current on\u00a0<a href=\"#best-practices\" type=\"internal\" id=\"#best-practices\">best practices<\/a>.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"creating-and-managing\">B. Creating and managing department\/office social media accounts<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"your-account-name\">1. Your account name and social media handle<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use a general (not personal) Clark account\/email address that can be continuously and easily accessed by those responsible in your department or office. If your department does not have a general email address, you may request one from Information Technology Services.<\/li>\n\n\n\n<li>Create usernames and social media handles (public usernames for your social media account) that are accurate and searchable. For example, @clarkuniversityenglishdept is more descriptive and searchable than @cuenglish.<\/li>\n\n\n\n<li>Use consistent usernames and handles across all social media channels to provide clarity, improve searchability, and increase ease of tagging for other users. <a href=\"https:\/\/www.clarku.edu\/information-technology-services\/clark-account\/\" type=\"link\" id=\"https:\/\/www.clarku.edu\/information-technology-services\/clark-account\/\" target=\"_blank\" rel=\"noreferrer noopener\">Set up a Clark account for email and social media\u00a0<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"creating-passwords\">2. Creating passwords<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Set strong passwords for all social media accounts.<\/li>\n\n\n\n<li>Passwords should contain a combination of letters, numbers, and symbols, in accordance with the\u00a0<a href=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\" type=\"link\" id=\"https:\/\/www.clarku.edu\/policies\/?wdt_search=appropriate%20use%20of%20clark\">Policy for Appropriate Use of Clark\u2019s Information Technology System<\/a>.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"keeping-records\">3. Keeping records and establishing a backup system:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Establish protocols for maintaining and protecting your social media account information.<\/li>\n\n\n\n<li>Keep records of your account information in case your social media manager becomes unavailable or leaves Clark University. If you don\u2019t, you will not be able to make changes to the account or add posts to the social media channel.<\/li>\n\n\n\n<li>Save your account information and passwords in a secure, central location for future reference, and update the password regularly for maximum security.<\/li>\n\n\n\n<li>Ensure that your social media manager is not the&nbsp;<strong><em>only&nbsp;<\/em><\/strong>person in the department who knows the account\u2019s username and password.<\/li>\n\n\n\n<li>Assign and train a backup person who is familiar with the\u00a0<a href=\"#does-your-department\" type=\"internal\" id=\"#does-your-department\">communications goals<\/a>\u00a0you have set for the channel.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"assigning-administrators\">4. Assigning administrators<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Assign multiple administrators to your social media accounts where the social media channel (e.g., Facebook) allows it.<\/li>\n\n\n\n<li><a href=\"mailto:aluttrell@clarku.edu\">Contact Aviva Luttrell<\/a>, social media manager in Clark\u2019s\u00a0<a href=\"https:\/\/www.clarku.edu\/marketing-and-communications\/\">Office of Marketing and Communications<\/a>, to add Clark University as an administrator on your page.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"building-and-promoting\">C. Building and promoting your channel<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">1. Start small and build your channel before officially launching.<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create your channel and begin populating it with content for several weeks before announcing it broadly.<\/li>\n\n\n\n<li>Share the link with a small group of people who can join or become followers and provide feedback. Doing so will allow you to become comfortable with maintaining the channel, work out any bugs, and develop a small audience before launching more widely.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">2. Announce your launch, focusing on the audience that you are seeking.<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use more traditional means, such as email listservs, websites, and newsletters, to announce the official launch of your social media channel.<\/li>\n\n\n\n<li>Briefly describe the focus of your channel and the kinds of information you plan to share and encourage people to like or follow it.<\/li>\n\n\n\n<li>Cross-promote the channel through other University social media channels.<\/li>\n\n\n\n<li>You may find that other opportunities for promotion include your departmental website and your email signature.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">3. Connect to Clark\u2019s main channels<\/h4>\n\n\n\n<p>To capitalize on the power of connectivity within social media and link to Clark\u2019s social media channels, take the following steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>On Facebook, \u201cLike\u201d or \u201cFollow\u201d the Clark University&nbsp;<a href=\"https:\/\/www.facebook.com\/ClarkUniversityWorcester\/\" target=\"_blank\" rel=\"noreferrer noopener\">Facebook<\/a>&nbsp;page.<\/li>\n\n\n\n<li>On Twitter, LinkedIn, Instagram, and Threads, follow Clark University\u2019s accounts.<\/li>\n\n\n\n<li>Link to the Clark University website. Social media posts citing online content should link to content that resides within the Clark University web environment.<\/li>\n\n\n\n<li>Create a Facebook event page and add Clark University as a host to increase visibility of any event you are hosting.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">4. Monitor, measure, and be prepared to change.<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manage your channel regularly and track which content is most popular and best communicates your\u00a0<a href=\"#does-your-department\" type=\"internal\" id=\"#does-your-department\" target=\"_blank\" rel=\"noreferrer noopener\">goals<\/a>.<\/li>\n\n\n\n<li>Depending on your analysis of this information, you may decide to emphasize certain types of content or turn your focus to another social media platform that might better communicate your messages to your intended audience.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Table of contents I. Introduction These guidelines are intended to help Clark University faculty and staff who create and manage Clark department* social media presences or who run social media accounts in which they represent themselves as Clark faculty or staff professionals. Because social media are constantly evolving, and related\u00a0best practices\u00a0can change too, Clark\u2019s guidelines [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":0,"parent":9,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-no-title","meta":{"footnotes":""},"class_list":["post-136","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Social media guidelines | Office of Marketing and Communications | Clark University<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.clarku.edu\/marketing-communications\/guidelines-and-style-guides\/social-media\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Social media guidelines\" \/>\n<meta property=\"og:description\" content=\"Table of contents I. Introduction These guidelines are intended to help Clark University faculty and staff who create and manage Clark department* social media presences or who run social media accounts in which they represent themselves as Clark faculty or staff professionals. 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