Moving Out of the Residence Halls
Students must vacate their fall academic year housing assignment no later than noon Saturday, Nov. 21, 2020. The residence halls will remain closed until Feb. 18, 2021.
The testing center on campus will maintain hours through Nov. 20, 2020. Students can get tested anytime the testing center is open, including right before departing for the break.
Dining services will end for all students following dinner on November 20, 2020, and resume in the spring semester.
A reminder that the Commonwealth of Massachusetts has mandated that, with few exceptions, students using any campus facilities in spring 2021 are required to show proof of a flu vaccine. Please contact University Health Services at firstname.lastname@example.org for more information or to provide proof of your vaccine.
As part of the check-out process:
- Students should take most of their belongings with them and prepare for move-out:
- Take any valuables, prescription medication, and important documents (driver’s license, passport, airline tickets, etc.).
- Discard all perishable food items.
- Discard or donate all non-perishable food items. Boxes for donations of non-perishable food items to the Clark University Food Pantry will be available in each residence hall during the last week of on-campus living.
- Clark Connections will also be collecting donations to support Big Brothers Big Sisters of Worcester. Donatable items include clothes, shoes, coats, school supplies, room décor, cooking stuff, towels, toys, and games. Donation bins will be located at Maywood, Bullock, and JSC from November 9 to 21.
- Remove all bedding (sheets, blankets, and pillows) from the bed.
- Empty closets and drawers of personal belongings.
- Pick up any floor coverings (area rugs) and remove wall coverings and decorations, including decorative lights.
- We strongly encourage all students to take home or ship as many of their belongings as they can at the end of this semester. This suggestion is to help students plan for the possibility they will be unable to return in-person in February to claim their belongings. Should that happen, students will have to arrange for their items to be shipped to them at their expense. We want to help you mitigate as much of that logistical challenge as we can.
- Students may box up items to store in their rooms during the break. You may leave as many boxes or luggage pieces as you would like, but they must all fit on your bed.
- Each student will be provided two 18″x18″16″ boxes by Collegeboxes. These boxes will be delivered to the residence halls in early November and RLH staff will work with students to get their boxes in the halls. There will be a limited number of additional boxes that students may request from RLH staff should they need them.
- Boxes will remain in residence hall spaces to be unpacked in the spring semester. Should spring plans change and it becomes necessary to ship or store boxes, students will work directly with Collegeboxes regarding those expenses.
- Students will be allowed to retrieve their belongings from their room should they not attend in the spring semester.
- Understand that leaving items behind in rooms involves a risk of loss or damage to personal items while items are unattended over the extended break.
- Students are permitted to have one person assist with packing and moving belongings. Guests must wear a mask, practice appropriate social distancing, and adhere to all aspects of The Clark Commitment, as outlined in the Healthy Clark COVID Plan.
- Carts will be available at the Higgins University Center to assist with moving belongings.
- Each student will complete a check-out with a Residential Life and Housing (RLH) staff member.
- While there will not be assigned times for students to depart campus, we are encouraging students to follow the Clark Commitment, which includes wearing masks, maintaining social distancing, and utilizing the “Up” and “Down” stairways inside the residence halls as directed to help support safety
- We also encourage every student to talk with their roommate or suitemates about departure times so students can have an idea of when people plan to leave in case that would influence any plans.
Special Circumstances During Residence Hall Closure
The residence halls will remain closed between Nov. 21, 2020, and Feb. 18, 2021, or until re-opening becomes possible. Students who believe they will face exceptional challenges with vacating the residence halls as outlined during this time, should note the following:
- Students with extenuating circumstances who require housing over the extended winter break may apply for break and intersession housing via the online request form.
- Applications are due by Oct. 9, 2020, at 5 p.m. ET and will be reviewed by RLH and the Dean of Students Office.
- For those few exceptions granted, students will be assigned a different space on campus and will not be able to access the room they occupied during the fall semester during this time.
- A daily fee will be charged for break and intersession housing.
- Please review the online request form for more details regarding this process and about making requests.
- Students who may need a late departure or early arrival time to accommodate travel plans should communicate these needs to RLH by submitting an online request form. Requests are due by Nov. 1, 2020, at 5 p.m. ET and will be reviewed by RLH.
Planning Ahead for Spring
We are working diligently to ensure a safe and smooth transition from the fall to spring semester, and we appreciate students’ ongoing flexibility and adherence to The Clark Commitment.
If Clark opens for the spring semester as planned, move-in will take place between Feb. 18 and Feb. 20, 2021. While we acknowledge that plans may shift significantly between now and then, we are providing information below to assist with planning:
- When making travel plans, it is advisable to seek flexible or refundable tickets in the event students cannot return to campus personally to retrieve belongings or resume coursework.
- To support a safe move-in, students will be assigned a date and time to move into their residence hall spaces between Feb. 18 and Feb. 20, 2021. Specific time assignments and instructions will be communicated to students in mid-January. The general schedule of move-in for each residence hall is available on the Housing website.
- In addition to pre-arrival testing, COVID-19 testing will likely be required of all students upon arrival to campus. Residential students will proceed first to the arrival testing area in the Kneller Athletic Center and then must quarantine in their rooms until test results are communicated. Dining services will be accessible during the quarantine period.
- The move-in process will adhere to The Clark Commitment, including social distancing, mask-wearing, and a limit of one helper, if needed.