{"id":22,"date":"2026-03-05T14:58:19","date_gmt":"2026-03-05T19:58:19","guid":{"rendered":"https:\/\/www.clarku.edu\/business-and-financial-services\/?page_id=22"},"modified":"2026-03-23T09:23:31","modified_gmt":"2026-03-23T13:23:31","slug":"grant-and-contract-accounting","status":"publish","type":"page","link":"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/grant-and-contract-accounting\/","title":{"rendered":"Grant and Contract Accounting"},"content":{"rendered":"\n<div class=\"wp-block-columns sidebar is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:45rem\">\n<p class=\"is-style-intro\">The Office of Grant and Contract Accounting serves principal investigators and departmental administrators at Clark University by:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Providing a post-award accounting function for all awards processed through the&nbsp;<a href=\"https:\/\/www2.clarku.edu\/offices\/research\/\" target=\"_blank\" rel=\"noreferrer noopener\">Office of Sponsored Programs and Research<\/a>&nbsp;and Corporate and Foundation Relations.<\/li>\n\n\n\n<li>Establishing accounts for new awards in the University accounting system (Banner).<\/li>\n\n\n\n<li>Entering the appropriate budget and overhead information for each award.<\/li>\n\n\n\n<li>Preparing all billing and financial reporting as required by the sponsoring agency.<\/li>\n\n\n\n<li>Assisting with issues such as allowability of costs, availability of funds, cost sharing, and general information regarding accounting and costing policies.<\/li>\n<\/ul>\n\n\n\n<p>We also are responsible for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Grants and contracts accounts receivable<\/li>\n\n\n\n<li>Award closeout<\/li>\n\n\n\n<li>Record retention<\/li>\n\n\n\n<li>Compliance with both University policies and procedures and those of the sponsoring organization<\/li>\n\n\n\n<li>Coordination of the annual Single Audit (formerly known as A-133)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-grant-policies\" style=\"padding-top:var(--wp--preset--spacing--20)\">Grant policies<\/h2>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Overview<\/summary>\n<p>Anyone at Clark University who receives a grant must follow these procedures:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the process of applying for the grant, the Principal Investigator (PI) or potential grantee must contact the&nbsp;<a href=\"https:\/\/www2.clarku.edu\/offices\/research\/\" target=\"_blank\" rel=\"noreferrer noopener\">Office of Sponsored Programs and Research<\/a>&nbsp;(OSPR).<\/li>\n\n\n\n<li>In the post-award stage, the grantee\u2019s budget is set up by the Grant Accounting Office.<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>General instructions<\/summary>\n<ul class=\"wp-block-list\">\n<li>If the Principal Investigator has established a more detailed budget than that supplied to the award agency, the grantee may contact the Grant Accounting Office at&nbsp;<a href=\"mailto:grantaccounting@clarku.edu\" target=\"_blank\" rel=\"noreferrer noopener\">grantaccounting@clarku.edu<\/a>&nbsp;or 1-508-421-3756 for clarification and further information.<\/li>\n\n\n\n<li>In the case of a multi-year grant, budgets are only input on a yearly basis. The Grant Accounting Office is available for assistance with reading its specifications.<\/li>\n\n\n\n<li>Once a grant has been awarded, the PI may conduct related accounting processes. These processes include purchases, reimbursements, cash advances, budget reports, and related questions. Budget reports can be viewed via CUWeb.<\/li>\n\n\n\n<li>Confirm reporting dates with the Office of Business and Financial Services in order to have interim and\/or final financial reports sent to the reporting agency in a timely manner.<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Grant-related travel expenses<\/summary>\n<ul class=\"wp-block-list\">\n<li>For reimbursements incurred during a grant-related trip, a travel expense report must be filed and submitted via SmartBuy Plus. Instructions on filling out a travel expense report are available in the&nbsp;<a href=\"https:\/\/www2.clarku.edu\/offices\/research\/forms\/travel.cfm\" target=\"_blank\" rel=\"noreferrer noopener\">Travel Guidelines<\/a>.<\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Other grant-related expenses<\/summary>\n<ul class=\"wp-block-list\">\n<li>Grant funds are also used, where applicable, for related purchases of supplies and equipment. In order to make these purchases, the grantee must submit a purchase order via SmartBuy Plus.<\/li>\n\n\n\n<li>Grant funds may also be used as payroll for the grantee and\/or people hired to work on the funded project. For employees to be paid by a grant a&nbsp;Grant Payroll Authorization form&nbsp;must be completed in Interview Exchange.<\/li>\n<\/ul>\n<\/details>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><?xml encoding=\"utf-8\" ?><nav class=\"is-vertical wp-block-navigation is-content-justification-stretch is-layout-flex wp-container-core-navigation-is-layout-2c14e10a wp-block-navigation-is-layout-flex\" aria-label=\"Operations Menu\"><ul class=\"wp-block-navigation__container  is-vertical wp-block-navigation\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/accounts-payable\/\"><span class=\"wp-block-navigation-item__label\">Accounts payable<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/budget-office\/\"><span class=\"wp-block-navigation-item__label\">Budget office<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/cashiers-office\/\"><span class=\"wp-block-navigation-item__label\">Cashier&rsquo;s office<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/general-accounting\/\"><span class=\"wp-block-navigation-item__label\">General accounting<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/grant-and-contract-accounting\/\"><span class=\"wp-block-navigation-item__label\">Grant and contract accounting<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/payroll\/\"><span class=\"wp-block-navigation-item__label\">Payroll<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/purchasing\/\"><span class=\"wp-block-navigation-item__label\">Purchasing<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/security-and-identification-protection\/\"><span class=\"wp-block-navigation-item__label\">Security and Identification Protection<\/span><\/a><\/li><\/ul><\/nav>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group section is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading has-text-align-center\" id=\"h-meet-the-staff\">Meet the staff<\/h2>\n\n\n\n<div class=\"wp-block-columns equal-height is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column has-border-color has-gray-400-border-color is-layout-flow wp-block-column-is-layout-flow\" style=\"border-width:1px\">    <a\n        class=\"clarku-block-card \"\n        href=\"mailto:kgeorge@clarku.edu\"\n    >\n                            <div\n                class=\"clarku-block-card-content\"\n            >\n                \n\n<h3 class=\"wp-block-heading\" id=\"h-staff-accountant\">Staff Accountant<\/h3>\n\n\n\n<p><em>Reconciliations\/Cash Activity\/Grants<\/em><\/p>\n\n\n\n<p><strong>Katie George<\/strong><br>508-793-7769<\/p>\n\n\n\n<p class=\"arrow-link\"><strong>Email Katie<\/strong><\/p>\n\n            <\/div>\n            <\/a>\n<\/div>\n\n\n\n<div class=\"wp-block-column has-border-color has-gray-400-border-color is-layout-flow wp-block-column-is-layout-flow\" style=\"border-width:1px\">    <a\n        class=\"clarku-block-card \"\n        href=\"mailto:tlanson@clarku.edu\"\n    >\n                            <div\n                class=\"clarku-block-card-content\"\n            >\n                \n\n<h3 class=\"wp-block-heading\" id=\"h-senior-staff-accountant\">Senior Staff Accountant<\/h3>\n\n\n\n<p><em>Journal Vouchers\/Trusts\/Grants<\/em><\/p>\n\n\n\n<p><strong>Thomas Lanson<\/strong><br>508-793-7482<\/p>\n\n\n\n<p class=\"arrow-link\"><strong>Email Thomas<\/strong><\/p>\n\n            <\/div>\n            <\/a>\n<\/div>\n\n\n\n<div class=\"wp-block-column has-border-color has-gray-400-border-color is-layout-flow wp-block-column-is-layout-flow\" style=\"border-width:1px\">    <a\n        class=\"clarku-block-card \"\n        href=\"mailto:thearnlaye@clarku.edu\"\n    >\n                            <div\n                class=\"clarku-block-card-content\"\n            >\n                \n\n<h3 class=\"wp-block-heading\" id=\"h-associate-controller\">Associate Controller<\/h3>\n\n\n\n<p><strong>Tammy Hearnlaye<\/strong><br>508-793-7297<\/p>\n\n\n\n<p class=\"arrow-link\"><strong>Email Tammy<\/strong><\/p>\n\n            <\/div>\n            <\/a>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group section is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-columns contact-area is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:42%\">\n<div class=\"wp-block-cover has-custom-content-position is-position-bottom-left\" style=\"padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\"><img loading=\"lazy\" decoding=\"async\" width=\"683\" height=\"1024\" class=\"wp-block-cover__image-background wp-image-365 size-large\" alt=\"gates of clark university\" src=\"https:\/\/www.clarku.edu\/business-and-financial-services\/wp-content\/uploads\/sites\/126\/gates-683x1024.avif\" data-object-fit=\"cover\" srcset=\"https:\/\/www.clarku.edu\/business-and-financial-services\/wp-content\/uploads\/sites\/126\/gates-683x1024.avif 683w, https:\/\/www.clarku.edu\/business-and-financial-services\/wp-content\/uploads\/sites\/126\/gates-200x300.avif 200w, https:\/\/www.clarku.edu\/business-and-financial-services\/wp-content\/uploads\/sites\/126\/gates-768x1152.avif 768w, https:\/\/www.clarku.edu\/business-and-financial-services\/wp-content\/uploads\/sites\/126\/gates-1024x1536.avif 1024w, https:\/\/www.clarku.edu\/business-and-financial-services\/wp-content\/uploads\/sites\/126\/gates.avif 1200w\" sizes=\"auto, (max-width: 683px) 100vw, 683px\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim wp-block-cover__gradient-background has-background-gradient has-gradient-2-gradient-background\"><\/span><div class=\"wp-block-cover__inner-container is-layout-constrained wp-container-core-cover-is-layout-639b5052 wp-block-cover-is-layout-constrained\"><div style=\"color:var(--clarku-color-white)\" class=\"eyebrow  has-text-align-left\">Contact information<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-white-color has-text-color has-link-color has-small-font-size wp-elements-598afc6e7960dbd0a3294afae99bbea7\" id=\"h-grant-and-contract-accounting\">Grant and Contract Accounting<\/h2>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group contact-text has-light-warm-gray-background-color has-background is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>Contact information<\/strong><\/p>\n\n\n\n<p class=\"icon email has-small-font-size\"><a href=\"mailto:grantaccounting@clarku.edu\" type=\"mailto\" id=\"mailto:grantaccounting@clarku.edu\"><\/a><a href=\"mailto:grantaccounting@clarku.edu\">grantaccounting@clarku.edu<\/a><\/p>\n\n\n\n<p><strong>Office hours<\/strong><\/p>\n\n\n\n<p class=\"icon clock\">Monday \u2013 Friday<br>9 a.m. to 5 p.m.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The Office of Grant and Contract Accounting serves principal investigators and departmental administrators at Clark University by: We also are responsible for: Grant policies<\/p>\n","protected":false},"author":7,"featured_media":0,"parent":11,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-22","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Grant and Contract Accounting | Business and Financial Services | Clark University<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.clarku.edu\/business-and-financial-services\/operations-services\/grant-and-contract-accounting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Grant and Contract Accounting\" \/>\n<meta property=\"og:description\" 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