{"id":9,"date":"2026-01-22T15:48:25","date_gmt":"2026-01-22T20:48:25","guid":{"rendered":"https:\/\/www.clarku.edu\/ai\/?page_id=9"},"modified":"2026-07-28T17:29:52","modified_gmt":"2026-07-28T21:29:52","slug":"work","status":"publish","type":"page","link":"https:\/\/www.clarku.edu\/ai\/work\/","title":{"rendered":"Work with AI"},"content":{"rendered":"\n<div class=\"wp-block-columns sidebar is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:45rem\">\n<p>Artificial intelligence is transforming university operations, offering powerful ways to streamline administrative tasks, organize data, and enhance daily workflows. <\/p>\n\n\n\n<p>This page is a dedicated resource for Clark staff looking to integrate AI into their professional roles safely and efficiently. Discover practical tips for automating routine tasks, drafting communications, and improving productivity, all while navigating data privacy and university security guidelines. Use these resources to confidently integrate AI tools into your daily office workflows.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<aside class=\"wp-block-group boxout has-medium-font-size is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-buttons alignwide is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button has-custom-width wp-block-button__width-100 is-style-fill\"><a class=\"wp-block-button__link has-deep-red-background-color has-background wp-element-button\" href=\"https:\/\/www.clarku.edu\/policies\/?title=artificial\" target=\"_blank\" rel=\"noreferrer noopener\">AI Policy<\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons alignwide is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button has-custom-width wp-block-button__width-100 is-style-fill\"><a class=\"wp-block-button__link has-deep-red-background-color has-background wp-element-button\" href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=PSaytapoPkW5cqoUIUEPgA6R25nWxEtHusqYongjJWpUQUxDV0VGSlQ5NDhFMk0wOUJaMTIyQTJMVi4u\" target=\"_blank\" rel=\"noreferrer noopener\">Contact US<\/a><\/div>\n<\/div>\n<\/aside>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:52px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group alignfull section-intro has-light-warm-gray-background-color has-background is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-stretch is-layout-flow wp-block-column-is-layout-flow\">\n<div style=\"background-image:url(&apos;https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/Sm2021-ASEC-16-NOV-017.avif&apos;);background-position:27% 47%;background-size:cover;background-attachment:scroll;\" class=\"wp-block-group padded lifted has-white-background-color has-background wp-container-content-69bc4bdf is-layout-constrained wp-block-group-is-layout-constrained\">\n<div style=\"height:25.625rem\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group padded has-charcoal-color has-text-color has-link-color wp-elements-67e751c11a274f12fcaa9e3a3b4852cc is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"has-medium-font-size\" id=\"h-\">This section provides the essential tools and guidance you need to safely use AI in your role. Explore best practices for handling university data, discover common AI applications that can streamline your daily work, and learn how to formally request new AI tools for your department. <\/p>\n\n\n\n<p>If you&#8217;re looking to learn more about AI generally, please visit our <a href=\"https:\/\/www.clarku.edu\/ai\/ai-literacy\/\">AI Literacy page<\/a>.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Best Practices for Using AI at Work<\/summary>\n<p class=\"has-small-font-size\"><strong>Protect private information:<\/strong> Never put confidential or restricted data, student grades, IDs, or sensitive institutional info into public AI tools. Treat it with the same privacy you would any official student record. Microsoft Copilot and Google Gemini, when used with your Clark account, is approved for use with Restricted Clark data. <a href=\"https:\/\/www.clarku.edu\/policies\/?title=data\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to learn more about our data classification policies<\/a>.<\/p>\n\n\n\n<p class=\"has-small-font-size\"><strong>Always proofread the output:<\/strong> AI is great for drafting emails, agendas, or policy ideas, but it shouldn\u2019t get the final word. Always read and edit to ensure it sounds like you and is actually correct.<\/p>\n\n\n\n<p class=\"has-small-font-size\"><strong>Be honest about using it:<\/strong> If you use AI to write a big report, create meeting questions, or sort through data, just let your team know. Being open about it helps everyone learn how to use these tools responsibly.<\/p>\n\n\n\n<p class=\"has-small-font-size\"><strong>Double-check the facts:<\/strong> AI tools can confidently make things up or guess wrong. Always verify dates, policy rules, and important facts against your university\u2019s official documents before sharing them.<\/p>\n\n\n\n<p class=\"has-small-font-size\"><strong>Use it for tedious chores:<\/strong> The best way for staff to use AI right now is for taking care of boring tasks. Let it summarize long meeting notes, compare different versions of documents, review content against a checklist or rubric that you&#8217;ve created, or start rough drafts so you can focus on more important work.<\/p>\n\n\n\n<p class=\"has-small-font-size\"><strong>Recognize \u201chidden\u201d AI tools:<\/strong> Remember that AI isn\u2019t just ChatGPT. Everyday software you might already use\u2014like Grammarly for editing or Otter.ai for transcription\u2014uses the exact same kind of artificial intelligence. The same campus rules about privacy and data security apply to them, too.<\/p>\n\n\n\n<p class=\"has-small-font-size\"><strong>Keep up with campus rules:<\/strong> University AI policies are changing fast. Keep an eye out for updates from ITS and Clark leadership to make sure the way you are using AI is still approved. If you\u2019re unsure about anything AI, contact the <a href=\"http:\/\/support.clarku.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">Help Desk<\/a>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading has-small-font-size\" id=\"h-useful-links\">Useful Links<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-small-font-size\"><a href=\"https:\/\/www.clarku.edu\/policies\/?title=artificial\" target=\"_blank\" rel=\"noreferrer noopener\">Clark&#8217;s AI Policy<\/a><\/li>\n\n\n\n<li class=\"has-small-font-size\"><a href=\"https:\/\/www.clarku.edu\/policies\/?title=data\" target=\"_blank\" rel=\"noreferrer noopener\">Clark&#8217;s Data Security Policies<\/a><\/li>\n<\/ul>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary>Requesting AI Tools<\/summary>\n<p>Clark is always adding new tools to our ecosystem, so please review our <a href=\"https:\/\/www.clarku.edu\/ai\/resources\/\">AI Tools page<\/a> to see if we already have a tool that meets your needs.<\/p>\n\n\n\n<p class=\"has-small-font-size\">To request an AI tool or project, start by submitting the <a href=\"https:\/\/www.clarku.edu\/information-technology-services\/learn-about-its\/university-governance-for-it\/it-request-and-evaluation-process\/\">University IT Request Form<\/a>, which ensures your request is reviewed and aligned with institutional priorities. ITS and governance committees then evaluate requests for impact, feasibility, and fit with University goals. <\/p>\n\n\n\n<p class=\"has-small-font-size\">AI tools especially require careful review to ensure they meet data protection standards and align with Clark\u2019s AI and technology policies. This process supports responsible, transparent adoption of AI across the University.<\/p>\n<\/details>\n<\/div>\n\n\n\n<div class=\"wp-block-media-text has-media-on-the-right is-stacked-on-mobile\"><div class=\"wp-block-media-text__content\">\n<h3 class=\"wp-block-heading\" id=\"h-office-of-sponsored-programs-amp-research\">Office of Sponsored Programs &amp; Research<\/h3>\n\n\n\n<p>If you are a faculty or staff member looking to integrate AI into your research or next grant proposal, visit the Office of Sponsored Programs and Research (OSPR) website to navigate guidelines and safely elevate your projects.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.clarku.edu\/sponsored-programs-and-research\/\" target=\"_blank\" rel=\"noreferrer noopener\">OSPR Website<\/a><\/div>\n<\/div>\n<\/div><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"768\" src=\"https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/SmClarkFest_ID_2025-70-1024x768.avif\" alt=\"FallFest\" class=\"wp-image-247 size-full\" srcset=\"https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/SmClarkFest_ID_2025-70-1024x768.avif 1024w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/SmClarkFest_ID_2025-70-300x225.avif 300w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/SmClarkFest_ID_2025-70-768x576.avif 768w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/SmClarkFest_ID_2025-70-1536x1152.avif 1536w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/SmClarkFest_ID_2025-70.avif 2000w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n\n<div class=\"wp-block-columns contact-area is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:42%\">\n<div class=\"wp-block-cover aligncenter has-custom-content-position is-position-bottom-left\" style=\"padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\"><img loading=\"lazy\" decoding=\"async\" width=\"2000\" height=\"1179\" class=\"wp-block-cover__image-background wp-image-194 size-full\" alt=\"Computer Lab\" src=\"https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/Sm2023_MACD_Building_Opening_Day-5-1.avif\" data-object-fit=\"cover\" srcset=\"https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/Sm2023_MACD_Building_Opening_Day-5-1.avif 2000w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/Sm2023_MACD_Building_Opening_Day-5-1-300x177.avif 300w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/Sm2023_MACD_Building_Opening_Day-5-1-1024x604.avif 1024w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/Sm2023_MACD_Building_Opening_Day-5-1-768x453.avif 768w, https:\/\/www.clarku.edu\/ai\/wp-content\/uploads\/sites\/122\/Sm2023_MACD_Building_Opening_Day-5-1-1536x905.avif 1536w\" sizes=\"auto, (max-width: 2000px) 100vw, 2000px\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim wp-block-cover__gradient-background has-background-gradient has-gradient-2-gradient-background\"><\/span><div class=\"wp-block-cover__inner-container is-layout-constrained wp-container-core-cover-is-layout-639b5052 wp-block-cover-is-layout-constrained\"><div style=\"color:var(--clarku-color-white)\" class=\"eyebrow  has-text-align-left\">Contact Information<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-white-color has-text-color has-link-color has-small-font-size wp-elements-25e1fbdff42341ddb618307a31756ab3\" id=\"h-ai-task-force\">AI Task Force<\/h2>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group contact-text has-gray-200-background-color has-background is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\" id=\"h-ai-task-force-0\">AI Task Force<\/h3>\n\n\n\n<p class=\"icon email has-small-font-size\"><a href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=PSaytapoPkW5cqoUIUEPgA6R25nWxEtHusqYongjJWpUQUxDV0VGSlQ5NDhFMk0wOUJaMTIyQTJMVi4u\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to contact us to share feedback, or resources<\/a><\/p>\n\n\n\n<p class=\"icon map has-small-font-size\"><a href=\"https:\/\/www.clarku.edu\/ai\/about-us\/\">Click here to learn more about the AI Task Force<\/a><\/p>\n\n\n\n<p class=\"has-small-font-size\"><strong>AI Disclosure:<\/strong> This website was drafted with generative AI assistance (Gemini and Copilot) to refine language and expand perspectives. All final content, values, and conclusions reflect human professional judgment in alignment with Clark&#8217;s principles of responsible and transparent AI use.<\/p>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Artificial intelligence is transforming university operations, offering powerful ways to streamline administrative tasks, organize data, and enhance daily workflows. This page is a dedicated resource for Clark staff looking to integrate AI into their professional roles safely and efficiently. Discover practical tips for automating routine tasks, drafting communications, and improving productivity, all while navigating data [&hellip;]<\/p>\n","protected":false},"author":13,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-9","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.1 (Yoast SEO v28.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Work with AI | AI Hub | Clark University<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.clarku.edu\/ai\/work\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Work with AI\" \/>\n<meta property=\"og:description\" content=\"Artificial intelligence is transforming university operations, offering powerful ways to streamline administrative tasks, organize data, and enhance daily workflows. 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