As with data backup, backing up your email is just as important. Most companies institute a quota that limits the size of the mailbox. When you reach the limit of your quota you must either delete a whole bunch of emails or find another way to back them up. If you use Microsoft Office Outlook 2007 or 2010, the backup process can be quite simple. Outlook uses a file format known as a personal storage table also known as a .PST file. By backing up your email using a PST file, you can create a backup of your messages, contacts, appointments, tasks, notes and journal entries. For more information regarding .PST files, visit: http://www.clarku.edu/offices/its/email/facstaff.cfm
If you are an Entourage user the process is similar but your backup can only contain messages. The backup file in Entourage is called a MBOX file. For more information regarding Entourage archive file, visit: http://support.microsoft.com/kb/273841
If you are an Outlook 2011 for Mac user, again the backup process is simple and instructions can be found at: http://www.clarku.edu/offices/its/email/facstaff.cfm
If you use a different method for accessing your email, they too (including those that are web based) should have solutions to email backup. Search your email client’s help or knowledgebase for additional information about this process.
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