IDCE Office Staff Responsibilities

Admissions Office

Paula Hall, Admissions Coordinator
Lisa O'Neill , Admissions Assistant

• All applicant related issues

• Inquiries

• Visitors

• Maintain applicant files

• Maintain and manage admissions dbase entry / management

• Student email directory

• Banner/push applications

• Admissions mailings

• Coordinate admissions committee meetings

• Decision letters

• Coordinate admissions with Graduate School

• Coordinate student documents with OIA

• Collect student bios

• Coordinate student ambassadors

• Report to faculty for advisee list

• E-application process

• BA/M.A. students

• Inquiry and Admit Letters

• Coordinate On-line applications

• Record receipt of admissions materials including immunizations and immigration documents

• Post Fellowships Banner

• Conduct Departmental Fellowship Audit

• Coordinate Fall Orientation

• Review admissions web pages and submit changes marketing

• Roll over on-line app

• Oversee mailbox setup and mail distribution

Student Service Office

Dilma Lucena, Student Services Coordinator

• All current student related issues

• Banner coding

• Record and track immunizations

• Incoming student arrival (individual meetings)

• Registration (twice per year)

• Oversee Student retreat

• Manage IDCEALL email list (and send emails regularly)

• Coordinate student brown bag series

• Class scheduling (rooms, times)

• Course list (overall list of all dept. course offerings per semester)

• Career services (internships/scholarships too)

• Final paper requirements and processing

• Catalog course updates with PA/Mktg.

• Undergrad tracking and services

• Coordinate teaching evals each semester

• Contact person for book orders each semester

• Contact person for course readers/packets each semester

• Prepare commencement info for grad school

• Maintain advisee lists

• Compton and student travel awards

• Update department calendar
   

Marketing and Publications Office

Jillian Johnstone, Marketing and Publications Manager

• Advertising (print and web)

• Create search pieces (flyers and brochures)

• Promotional materials (internship/career/quotation sheets)

• Faculty list and bios

• Faculty bio information for the Academic Catalog

• Web maintenance

• News and Views production

• Undergraduate Handbooks

• Grad Handbooks

• Conferences/Symposia

• Events—Open House, Visitor's Day, major fairs, etc.

• Alumni networking and events

• Mailing lists

Assistant to the Director/Office Manager Office

Jacqueline Murphy, Assistant to the Director/Office Manager

• Budget

• Assistant to the Director of IDCE

• Faculty Travel

• Staples Ordering

• Serve as the ITS liaison for the IDCE Department

• Act as a point of contact for faculty issues/concerns

• Contact Person for other departments on campus.

• Process paperwork for on-campus requisitions and reimbursements.

• Hiring and tracking hours for student employees and employees

• RA supervision

• Payroll time sheet authorization

• Assist with employee evaluations

• Employee training/professional dev

• Conduct weekly staff meetings

• Oversee and support IDCE’s Career Assistant (database, bulletin boards, publications, etc.)

• Oversee the IDCE staff issues/concerns

• Oversee the IDCE student workers; process paperwork for TA ships and RA ships and work-study positions; issues/concerns

• Oversee smooth functioning of IDCE offices and computer lab